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Library Managers • Minutes

Managers, April 5, 2005
9:15 a.m. , DC 1568

Present: Susan Saunders Bellingham, Eric Boyd, Betty Graf, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Wish Leonard, Bill Oldfield, Jim Parrott, Richard Pinnell, Susan Routliffe, Mary Stanley, Debbie Tytko, Annette Dandyk (Recorder)

Regrets: Shabiran Rahman, Linda Teather

  1. Chair’s Remarks

    • Recognition and Commendation
      Staff anniversaries in March and April:

      • Chris Gray, Systems, celebrated 10 years on March 1
      • Janet Bender, Cataloguing, celebrated 25 years on March 3
      • Ian Donaghey, Facilities, will celebrate 20 years on April 8

      Mark expressed appreciation for Laurie Strome’s efforts coordinating the volunteers and displays for campus day. Volunteers are still needed for Student Life 101 scheduled for Saturday, July 23.

    • Updates
      The projected 2-3% budget reduction for 2005-2006 will likely be 1% and 2% in 2006-2007. Senate, Senate Finance and the Board of Governors will be asked to approve a planned deficit which will be covered by the accumulated surplus from previous years.

      The Government of Canada (Department of Canadian Heritage) is in the process of reforming Canadian copyright legislation. Many letters have been sent to Ottawa in response, and there are still some issues of concern. Copyright reform will be discussed at a future Managers meeting.

      There have been ongoing discussions about space issues within the Annex and the Library. The TUG Executive met on March 23 to consider options. Issues about fire code compliance have arisen at the Annex and need to be addressed. Because building code has changed from the time TUG took over the space, shelving will need to be moved to allow for 43 inch aisles from the current 24 inches. This will greatly reduce growth room. Long term and short term solutions are being considered. Susan R is planning to meet with liaison librarians (tentatively Wednesday April 13) to begin discussions about addressing problems related to space for collections.

  2. Business Arising from March 1

    #1 Updates:
    Carl Nagel will likely finish reviewing IT requirements later this week.

    #3 Pharmacy Library Concept and Costs:
    There have been ongoing discussions. The undergraduate curriculum has been approved. The Architect will be approved at today’s Senate/Board of Governors meeting.

  3. Circulate all Annex Materials Except Rare Books and Archival Materials
    At the last TUG Circulation meeting U of Guelph proposed that more material housed in the Annex should be circulated. UW has been doing this all along, but it would mean that UG and WLU periodicals and reference materials would now be circulated. Currently UG and WLU items retrieved from the Annex are for use in the library only. When UW moves items from Reference to the Annex the status is changed to allow materials to circulate; UG and WLU leave these materials as Reference and therefore they do not circulate. Wish will send the proposal to Shabiran and Jim for discussion with UW Librarians.

  4. UW ACE and eReserves
    Alex McCulloch has been giving some thought to developing a system of integrating eReserves with UW ACE course offerings, including the use of UW ACE’s authentication system. Bill has been involved in discussions about the authentication process and explained how this would work. The group working on this is scheduled to meet again on April 11. Membership includes: Bill, Andrea Chappell, Lorne Connell from UW ACE, Laura Briggs, Alex McCulloch, Chris Gray, and Charles Woods.
    Action: Wish – update at future meeting on prototype [Secretary’s note: Alex McCulloch will report at the April 19 Managers meeting]

  5. 3rd floor construction update
    Two information sessions are scheduled for April 7 ( 10:00 a.m. and 1:30 p.m. ) to inform staff about the 3 rd floor construction projects scheduled for this summer. There are two parts to the project: 1) construction of the Sims Reading Room and adjacent workstations, and 2) upgrading the heating and ventilation system. Work on the projects will be done concurrently.

    The 3rd floor will be closed to the public during the project. Service issues will be handled in much the same way as in Davis last summer during the Davis closure except that staff will have access to the collection only during the evening instead of all day long. The start date is unknown but will likely be early in May, and work needs to be completed by Labour Day. A message informing the campus community will be sent next week, and a notice will also be included in news@yourlibrary.

  6. 6th Decade Report
    Susan has incorporated some of the feedback from staff and has made further revisions. The document and an executive summary will be sent to Bruce Mitchell on April 6. Once Bruce has responded, Mark will send the revised document back to Managers for further discussion and/or modification.
    Action: Mark

Additional Agenda:
Mary confirmed that the Library has received a gift of $150,000 from The Economical Insurance Group for refurbishing the galleria, designated as a quiet study area. Sharon is working is with a group to develop a plan for study carrels for that area. The gift is in recognition of Peter’s 35 year association with Economical.

Next meeting: April 19, Porter 428

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August 2, 2005