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Library Managers • Minutes

Library Managers, December 7, 2005
9:15 a.m., LIB 428

Present:  Susan Saunders Bellingham, Eric Boyd, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Richard Pinnell, Shabiran Rahman, Susan Routliffe, Mary Stanley, Linda Teather, Debbie Tytko, Melanie Watkins, Annette Dandyk (Recorder)

  1. Chair’s Remarks

December anniversaries
December 1, Lina Wong, Cataloguing, 25 years
December 6, Ksenia Bronicki, UML, 5 years
December 6, Sam Gibbon, Circulation Services, 5 years
December 14, Nancy Heimpel, Cataloguing, 35 years

Retirees have been calling to say they will attend the Holiday Celebration on December 15. Response has been good.

The Kresge Keystone campaign was an overwhelming success. Mark acknowledged the efforts of the team captains and Library staff. President Johnston said a few words of appreciation at the staff celebration on Monday, December 5th, and spoke about the Library’s success at the Macleans campus wide event Monday afternoon.

With a generous donation from 3M and funding from the University, the Library will be able to install a security and inventory system in Davis and Porter. A staff meeting to announce this initiative and show a promotional DVD from 3M is planned for Monday, December 12, 1:30 p.m. in DC 1302. Sharon will send an invitation to staff this afternoon.

Action: Sharon

Six Library staff (Charles, Christine, Dan, Doug, Jennifer, Shabiran) attended an OCUL summit yesterday in Toronto. More information will follow at a future meeting.

The Senate Long Range Planning committee will begin meeting on a regular basis to discuss the various reports on 6th decade planning that have been submitted. Mark will update the Managers group as he learns more.

Katrina Di Gravio and Glenda Rutledge of Human Resources are leading an internal review of the HR department.  They will invite comments from across campus about HR’s service, structure, UW policies and anything else that people feel would be helpful in improving service and/or re-organizing the department to better respond to staff needs. Mark and Sharon will attend a meeting in January.

Susan Bellingham has been appointed to a newly created records management review committee. Committee members will include Bruce Mitchell (Chair), Lois Claxton, Susan Sykes, Karen Trevors, and Susan B. The first meeting is scheduled for December 12.

CARL/ARL/OCUL - Mark will give updates at a future meeting.

CARL Copyright committee – work on Bill C60 has ceased because of the election, and it is unknown how the election will affect the Bill. The three consultation papers will not be released until after the election. The Access Copyright agreement comes due towards the end of 2007. Changes in the electronic and print environment, impact of e-licences, course packages etc all need to be taken into account, and need to be talked about both at a campus level and on a national level.

Action:  Mark

Mark gave a presentation at the November Senate meeting. His power point presentation “Transforming Spaces” can be viewed on the web. http://www.lib.uwaterloo.ca/haslett/
presentations.html

Professor Deep Saini begins his five year term as Dean of the Faculty of Environmental Studies, January 1, 2006.

  1. Business Arising from November 16

No business arising.       

  1. Department Update – Circulation Services

Melanie highlighted departmental initiatives, contribution to Library initiatives, and staffing changes within Circulation Services (from the Circulation Services 2004/2005 annual report). Other points of interest include:

  1. Sick Leave

There was further discussion.

  1. Library Wide Objectives in 2006

Deferred to December 14.

  1. IBM Computer Hardware Update

Linda gave an update on the deployment of the IBM workstations that we were able to purchase with this year’s equipment credits.

The Library has discovered that we have $9,000 more than expected in equipment credits. It has not yet been decided how they will be used.

We’re in the 2nd year of a 5 year hardware credit grant. One of the conditions is that public workstations are upgraded before staff workstations. It is hoped that we will receive approximately the same amount in credits next year.

Next meeting: December 14, LIB 428

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February 15, 2006