Skip to the content of the web site.

Library Managers • Minutes

Managers, February 22, 2005
9:15 a.m., Porter

Present: Susan Saunders Bellingham, Eric Boyd, Betty Graf, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Wish Leonard, Jim Parrott, Richard Pinnell, Shabiran Rahman, Susan Routliffe, Linda Teather, Debbie Tytko, Annette Dandyk (Recorder)

Regrets: Mary Stanley

  1. Chair’s Remarks

    • Recognition and Commendation
      • Jim Parrott has been promoted to Librarian VI through professional advancement.
    • Updates

      Staffing Update
      It has not yet been confirmed whether the 2005-2006 budget reduction will be 2% or 3%. This uncertainty makes it difficult to plan how best to handle vacant positions, and address the reduction. Mark has started to turn his attention back to what he has previously referred to as a “Cataloguing Review”.

      Some immediate needs that have been addressed:

      • The Library Clerk: Collections vacancy in Circulation Services will be posted this week;
      • Rachel Caldwell has accepted an extension of her contract for two terms, taking her to December 2005. She will continue to work on news@your library, and in Porter ISR;
      • Shabiran is exploring the possibility of hiring a Western Library School co-op position in Porter ISR for the spring and fall terms.
      • After the meeting it was decided that Sasa Mrsa’s contract (Davis ISR) would be extended to December 2005.

      Action: Shabiran

      Because of an upcoming retirement in LAU, Gabrielle Huber will return to work fulltime and take primary responsibility for invoicing. Jo Heimpel will move to Porter in June and will add some invoicing to her workload.

      ERM Developments
      Electronic Resource Management (ERM) is becoming a buzzword in library systems and services. Many vendors have their own version. ERM is a system or an add-on that allows libraries to manage information about their electronic resources. There are two sides to an ERM – the “behind the scenes” end which handles tasks related to processing, tracking expenditures, and cataloguing, and the front side which users see. Cost permitting, a reliable vendor product could be considered. A TUG meeting on ERM options will be held at UW on March 10.

      Annex Space Issues
      The Annex is filling more quickly than anticipated and options are being considered. Susan R, Sharon and Mark, along with staff from U Guelph and WLU will visit U Toronto on February 23 to discuss a storage and preservation facility being constructed in Downsview. The purpose of the visit will be to gain background and discuss opportunities. Discussions are underway within OCUL about “last print copies” (province wide or regional) and a report is expected at the spring OCUL Directors meeting.

  2. Business Arising from February 15, 2005

    #4 Pharmacy Update:
    Mark, Susan R, Sharon and Richard have met and reviewed Richard’s draft outline of the concept of a Library at the School of Pharmacy , and the costs of acquiring information resources, furnishings, and staffing. He will forward copies to interested Managers when the executive summary has been completed. A Pharmacy library would impact on Systems and Facilities, and issues similar to those encountered in planning the Architecture Library are likely.

    If all goes according to plans the program will begin in September 2006, with 60 students enrolled in the first year, with eventually 480 students in the full program, and approximately 70 graduate students. It is anticipated that approximately 25-35 faculty members will be needed.

    Preliminary discussions are underway about how to meet their needs in the first year. In his document Richard has identified the need for transitional funds for staffing and resources. Unlike the Architecture program where a program with library resources and staff already existed, this is all new. Another meeting with Jake Thiessen will likely be scheduled in the next week.

  3. 3.6th Decade Planning
    The Draft
    The next version will be sent to Managers by noon on Monday, February 28. The intent is to send it to staff for input after Tuesday’s Managers meeting. It will also be available on the staff web. Managers will review the document with staff within their units and bring feedback to the March 22 nd Library Managers meeting. They were asked to consolidate responses and send them to the Managers group prior to that meeting. Staff can choose to send their comments individually to Annette Dandyk.

    Strategic Directions, 2002 - 2005
    Many of the goals have been achieved or are ongoing. The group started a discussion on the 2002-2005 strategic directions document.

Next meeting: March 1; Davis

If you have any queries or concerns about this page, please contact .

August 2, 2005