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Library Managers • Minutes

Library Managers, June 7, 2006
9:45 am, LIB 428


Present: Eric Boyd, Betty Graf, Jennifer Haas, Mark Haslett, Michele Laing, Richard Pinnell, Shabiran Rahman, Susan Routliffe (Chair), Mary Stanley, Linda Teather, Debbie Tytko, Melanie Watkins, Annette Dandyk (Recorder)

Regrets: Susan Bellingham, Sharon Lamont

  1. Chair’s Remarks
    • Recognition and Commendation
      Thanks and appreciation was expressed to everyone involved in making the 3M announcement and Friends of the Library events on May 24 so successful. Cheryl Kieswetter and Mary Stanley’s work in particular was commended.
    • Updates
      A document outlining the Presidents specific priorities 2006-2007 that was distributed at the June 6 Board of Governors meeting was distributed to the Managers for information.

    Mark will be in Ottawa next week to discuss copyright issues with AUCC and CARL.


  2. Business Arising from May 17
    #3 Business Arising, Last copy agreement – Susan is still waiting for the final changes to be made to the Project Charter for weeding the Annex.

    #3 Business Arising, Posting of AUL position - an interview advisory committee to the University Librarian has been struck. They will meet within the next week to determine how to proceed. Membership includes:
    • Sharon Lamont, Director, Organizational Services
    • Susan Routliffe, Associate University Librarian, Info Resources & Services
    • Katrina Di Gravio, Human Resources
    • Chris Gray (a Systems department member)
    • Doug Morton (a non-administrative librarian)
    • Marian Davies (a staff member at large)
    • Betty Graf (a Cataloguing department manager)
    • Jennifer Haas (a manager from the Library Managers group)
    • Charles Woods (a member of the Systems Managers group)
    • Martin Timmerman (a member of the IST department)

    #4 Performance Indicators – Susan and Sharon will rework the document when Sharon returns from vacation.

    #8 Staffing Update - No internal applicants met the required qualifications for the Cataloguing and Information Services Associate positions. They have been posted externally.

  3. Upcoming Telephone Changes
    Two distinct changes will affect the campus telephone network:
    • On June 17th Bell Canada will implement 10 digit dialling [888-4567 will become 519-888-4567]
    • On August 8th the campus telephone system will:
      • Change dialling an outside line to “6” (from the present “9”)
      • Implement five digit extensions. Existing extensions (except those beginning with a 4) will have a “3” added to the beginning of the extension, e.g. 2222 will become 32222. Extensions beginning with a 4 will have an “8” added to the beginning of it. These include Library fax machines and the Renewals phone.

    Facilities staff are drafting further information and some procedures for staff and will distribute them soon.

  4. Visiting Japanese Intern Update
    Rei Emi has begun her term in the Library and has already been assigned several tasks for which she did not require training. She has also been observing staff working at the Information Desk. Circulation Services will provide Rei with training to help her navigate TRELLIS.

  5. Pharmacy Library (Phase 1) Planning Group
    A small planning group has been struck to begin addressing short term planning issues associated with the proposed Pharmacy Library in its phase one location.

    Membership is comprised of Richard Pinnell (Chair), Jennifer Haas, and Carol Stephenson. The group will work through the summer and report to Library Executive in late July/early August. Opening day for the School of Pharmacy is scheduled for January 2008.

  6. E-books
    A new task group has been set up to focus on the acquisition of e-books, an evolving area. It is a sub group of IRMC, and is expected to be a standing committee for some time. Once membership is finalized, terms of reference will be shared with mangers and librarians.

  7. Change in TUG Lending Policy – Hold on “In Library” material for the “external” patron group
    Alumni have requested that they be able to place a hold on “in Library” material at other TUG libraries to be delivered to their home library. This was expanded to allow alumni residing in an area closer to another TUG library to place a hold on “in Library” material at their home library to be delivered to the TUG library nearest them. UW Circulation Services managers and UG library managers are in favour of this service. WLU is waiting approval from library council. After brief discussion the Managers agreed to support the proposed change. The proposal will be sent to TUG Executive for approval once WLU’s decision has been received by TugCirc.

  8. Library Tours
    Because of low attendance at Library tours the past few years and cuts to the Circulation casual budget resulting in fewer casual staff hires, the Library Instruction Committee (LINC) agreed that Library tours would no longer be offered during orientation. The campus wide student tours bring first year students into Porter but not Davis. LINC will continue to explore other ways to get the information out there. Podcasts were suggested as an option to consider; LINC will review it later in the summer but there may not be sufficient time to get something ready for the fall term.

Next meeting: June 21, Davis

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June 16, 2006