Library Managers, April 18, 2007
9:30 a.m. , Davis
Present: Eric Boyd, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Alex McCulloch, Susan Mavor, Richard Pinnell, Shabiran Rahman, Susan Routliffe, Mary Stanley, Linda Teather, Annette Dandyk (Recorder)
Regrets: Allan Bell, Debbie Tytko
- Chair’s Remarks
- Recognition and Commendation
Anniversaries
April 1 - Anne Fullerton, Davis ISR, 15 years
April 18 - Margaret Yuen, Porter ISR, 30 years
Congratulations to the following long term casual staff who have accepted regular part-time positions in Circulation Services:
Sunanda Brouwer, Circulation Desk Clerk, effective May 1
Elzbieta Kucharska, Circulation Desk Clerk, effective August 20
Christine Reilly, Library Clerk: Resource Sharing (Davis), effective June 11
Gladys Torres, Library Clerk: Resource Sharing (Porter), effective May 1
Yi-Mei Wang, Circulation Desk Clerk, effective July 3
- Updates
The Friends of the Library event is scheduled for Wednesday, April 25, 3:30 p.m. It coincides with the launch of Ken McLaughlin’s book. Out of the Shadow of Orthodoxy: Waterloo @ 50.
We have received copies of the final space report commissioned from the Walter Fedy Partnership. Copies have been distributed to the members of the UW Ad Hoc Space Planning Committee. Membership includes George Dixon (Chair), Adel Sedra, Dennis Huber, Bruce Mitchell and Amit Chakma. A copy was provided to each of the current Renovations Groups. The Fedy report provides specifics for the Porter main floor renovation (short term planning) and longer term vision in the context of current space constraints in Porter and Davis. Managers interested in seeing the report should contact Sharon.
There was a brief discussion about the current weeding project in Porter to address space issues and some concerns that have been raised about removing resources from the collection. Faculty members should convey their concerns to their Chairs who in turn could contact Susan R or Mark. Mary will draft something for the Liaison Librarians to refer to when communicating with faculty that will explain the rationale for weeding and options that were explored, and give some statistics.
Action: Mary
Helen Salmon, U of Guelph will be on leave of absence, returning in the new calendar year. Catherine Steeves will be UG’s rep on the TUG Executive Committee during this period.
Carolyn Dirks will assume the position of UW Records Manager effective May 1.
Announcements were sent campus wide inviting staff and faculty to a staff appreciation lunch between 12 noon and 1:30 p.m. on Tuesday. April 24th. Offices are expected to be closed; however departments providing essential services should make arrangements so as many staff as possible can attend. The Library won’t close but will operate with skeletal staff.
- Around the Table Updates
Director, Organizational Services – Sharon explained about two upcoming workshops - safe and civil workplaces. After changes were made to UW Policy 34 Health, Safety and Environment all staff received a copy of the Employee and Supervisor Safety Orientation booklet from the campus Health and Safety Office. Training was offered to Managers about changes to legislation and their responsibilities. Sharon will work with Doug Dye to arrange an in-house series of employee and supervisor safety orientation sessions.
Sharon has been working with Matt Erickson to have the Library serve as a test site for conflict management and human rights workshops currently being developed. The Hicks Morley workshops on managing workplace harassment will consist of five modules, four hours each and will be done online. Matt will be invited to a Managers meeting to introduce the topic.
Changes are being made to UW Policy 29 Smoking on UW Premises. One significant change will be that smoking will not be allowed within 10 meters of any entrance, including emergency exits. The change is anticipated to become effective sometime in May 2007 and will be announced in the Daily Bulletin at that time. It is line management’s responsibility to ensure compliance.
Systems – Systems staff are installing a new image on public workstations and continue to work out some issues with the new image for staff workstations and active directory. It is hoped that a deployment plan can be announced in the next couple of weeks. There is a large project underway to catalogue electronic collections, adding significantly to the electronic monograph collection. Gail Sperling has created a Cognos report to track the increase in the catalogued electronic collection. Data is updated weekly and the report can be viewed in the TUG Reports and Cubes Collections area on the Cognos web site http://reports.lib.uwaterloo.ca/cognos.
Porter ISR – Shabiran sent out further analysis of the Satisfaction Survey to the Managers prior to the meeting, and will forward these to the Porter Renovation Team after the meeting. She has closed the LibQual survey and expects to receive the analysis in a few days. She will share it with the Managers when she gets it.
Davis ISR – interviews for the Davis Liaison Librarian position will begin tomorrow.
Facilities – the Porter RFID gates are in and operational - a momentous occasion for the Library!
Cataloguing – Item Prep staff are no longer putting pockets in new books. In the past month more books have been deleted than added. The Cataloguing Associates are cataloguing electronic materials one day a week. Matt Tales, Brooke Skelton, Alison Hitchens, and Betty have been editing records and loading early English Books Online (EBO) records, and U Guelph has loaded over 100,000 records of 18th Century Online Collection (ECCO) with very little editing.
Circulation – When the extended hours period began at Davis, Circulation staff obtained keys from Graphics to allow them to respond to patron complaints about the photocopiers. Someone from Graphics checks the copiers from 7:00 -10:00 p.m. each evening.
Associate UL – Allan will join the UWAce Operations Committee to assess if there would be value in having someone from the Library be a regular member.
Communications and Development – Rachel Caldwell’s contract has been extended to the end of June to enable her to complete a couple of projects including the Library update report. The Kresge Foundation has given us an extension to June 1.
UL – the Academic Integrity Committee chaired by Bruce Mitchell has drafted a document on academic integrity that they have been taking to Faculty Council meetings for input. The Library has already had an opportunity to comment but will be given more opportunity for feedback. Bruce and Mark will discuss further, especially issues of citation software and copyright.
- Business Arising from March 21
Laptops – Allan is still addressing.
- Special Recognition Awards
A memo was sent to all staff in March outlining the revised Special Recognition Awards program. Significant changes include:
- up to 150 awards of $1,500 per year, a change from up to 250 valued at $1,000
- the introduction of team awards; up to four team awards per year for a combined total of $20,000. A team is defined as a minimum of four people, usually cross functional but can be within one department.
- change in the process – nominations will require a seconder, department heads will be asked for input although they will not have the opportunity to veto.
- Information about the program is available on the web http://www.staffrecognition.uwaterloo.ca/
- Future Fundraising Priorities
Campaign Waterloo will come to an end this fall; however, fundraising will continue. President Johnston’s long-term goal is to raise $50M per year.
Linda Kieswetter is gathering information about what departments campus wide want to raise money for in the next three, five and ten years. We have been asked to provide a list of priority projects and the dollar value.
Mary plans to have the Library’s list completed in the next few months. Managers should send their ideas to her.
Next meeting: May 2, Porter
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