Present: Allan Bell, Betty Graf, Jennifer Haas, Sharon Lamont, Mark Haslett (Chair), Michele Laing, Alex McCulloch, Susan Mavor, Shabiran Rahman, Susan Routliffe, Mary Stanley, Debbie Tytko, Cheryl Kieswetter (recorder)
Regrets: Eric Boyd, Richard Pinnell, Linda Teather, Annette Dandyk
Basecamp Demo: Systems Department have been reviewing project management systems and have chosen Basecamp, which Allan demonstrated for the Managers.
Chair’s Remarks:
Recognition and Commendation: special thanks to Benny Colussi, Nancy Schaffer and Jason Tran who coordinated the staff appreciation barbecue/pizza lunch.
Updates
Around the table updates:
Shabiran Rahman:
Allan: Allan will be engaging the WebOps and Lib Web Review groups in a renewal of web governance to better align with user needs, organization priorities and strategic directions.
Allan attended the OCUL Directors meeting and learned that the University of Toronto is proposing to issue a RFI on the "search and discovery interface” this summer. All OCUL institutions were interested in participating in the explorations/presentations.
Allan will begin to work with a group of people from the TUG libraries to refresh the TUG web site and asked for Library Manager’s opinions on the need for a public facing TUG site.
Jennifer: position is being posted today for Jonathan Morgan’s job (Jon is moving to UML).
Business arising from May 30
Sharon will call Matt Erikson re the Managing Workplace Harassment program for an update. LibExec has not had a chance to review Workload issues prior to this meeting.
Copyright FAQ (Susan Routliffe)
There are lots of units across campus who have activities that involve copyright. Mark convened a meeting with various heads across campus last January and one of the things that came out of that meeting is that there are campus-wide concerns relating to copyright and a lot of uncertainty about material. In the meantime, there is an Academic Integrity working group (B. Mitchell is chair) and one of the proposed recommendations is the library will coordinate an faq to help sort out some of the concerns across campus. We are going to develop a plan to move forward on this faq to see how to approach this and get some issues on the table.
Acquisitions Budget Review (Susan Routliffe)
We are going to review the acquisitions budget with respect to new programs on campus. The different ways of offering programs and scholarly publishing are changing demands on the acquisitions budget. What kinds of changes will be appropriate to make with regard to how the acquisitions budget is allocated. A budget review planning committee has been struck, consisting of Susan Routliffe, Jane Forgay, Michele Laing, Jennifer Haas and Shabiran Rahman – to develop a plan to proceed with the actual review. There might be some additional members once the actual review is underway.
CTE Update (Susan Routliffe)
Our relationship with CTE is evolving. On May 2 Susan talked about establishing a relationship with CTE; the kind of support that liaison librarians could provide to CTE liaisons and faculty members relating to information literacy education. There was some discussion about setting up alerts from various electronic resources. If there is interest we are advising that CET should contact their librarians to get that set up. How do we support faculty members when they have questions about copyright? We also learned that Mark Morton is now responsible for the flex lab in CTE. Mark Morton should send communications to Jennifer, Shabiran and Melanie regarding the flex lab.
Catherine Shryer has asked Liwana to review flex lab renewal. A major software upgrade will be done next summer. Someone from the library should serve on that committee.
Moving the collection from TRACE to the library: there is a plan, but no go-ahead has been communicated.
Planning for the next campaign
Mark and Mary are meeting with Tracey Bailey regarding Monday’s meeting to discuss library projects for the continuing campaign. Faculties have already in some cases determined their projects and have a plan of how to move forward on their goals. The library has to set some goals and have a strategy of how to be successful. Mary encouraged the Managers to attend Monday’s meeting with Tracey and bring their “wish list” to the table for discussion. Susan Mavor highlighted a gift to special collections from a library retiree which has enabled the construction of display cabinets; remaining funds will be used in special collections.
Increase in reserves fines
Alex circulated a document prior to the meeting. The managers group had no concerns with the proposal except to inquire how students will be notified of the increase. Large labels will be placed on reserve materials. Alex will notify college libraries and staff, and, since the item is a change to the TUG Lending Policy, the proposal will go to TUG Exec on July 4.
Circulation of annex materials
Some material does not circulate – the proposal is to reduce restrictions as most of the material is low-use; Shabiran felt that a list of damaged material should be reviewed by librarians and for a short time keep them as non-circulating. Alex will circulate this proposal to the colleges. TUGExec will meet July 4; Alex will send the proposal to LibExec to expedite the process over the summer.
Next meeting: July 4, LIB 428:
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