Library Managers, March 7, 2007
9:30 a.m. , LIB 428
Present: Allan Bell, Jennifer Haas, Sharon Lamont, Susan Mavor, Alex McCulloch, Richard Pinnell, Shabiran Rahman, Susan Routliffe (Chair), Mary Stanley, Linda Teather, Debbie Tytko, Annette Dandyk (Recorder)
Regrets: Eric Boyd, Betty Graf, Mark Haslett, Michele Laing
Guest: Rachel Caldwell
- Library Update Report
Work on the 2nd issue of the Library Update Report is underway; it is expected to be ready for distribution by the end of May. The report is geared towards the external community such as donors, key decision makers at UW, and CARL and OCUL libraries. Its objective is to educate people about what we do, demonstrate appropriate stewardship of gifts, and to illustrate that the Library is a dynamic place that donors like to support.
The focus of the first issue was the Library as place, and talked about renovations and recent transformations. The focus of the 2nd issue will be the Library’s role in research, and will tie in to the 6th decade report. Mary outlined tentative ideas for the report and asked Managers to forward their thoughts to her.
- Chair’s Remarks
- Recognition and Commendation
Jane Forgay, Porter ISR, celebrated her 15th anniversary in the Library on March 1.
Congratulations to Eva Dodsworth who accepted the Geospatial Data Services Librarian position in UML effective March 1.
- Updates
There will be a budget cut next fiscal. Mark has been working with Bruce Mitchell and Amit Chakma on the Library’s budget situation.
CRKN – with additional financial support from the Provost, we are able to participate in everything offered through the recent round of CRKN’s Social Sciences and Humanities Expansion, Phase 2 negotiations.
- Discussion of Around the Table Updates Idea
The group discussed the notion of ‘around the table updates’ as a forum for sharing information with other Managers in a timelier manner. Currently there are often things happening that many people don’t hear about. It was agreed that Around the Table Updates would become a regular agenda item after the Chair’s Updates. People should bring one or two points to the table and keep their presentations brief, 1-2 minutes. Topics requiring discussion could be introduced but would then become agenda items at the next meeting. The issue of whether the practice of rotating departmental updates should be continued will be discussed at the next meeting.
- Business Arising
Satisfaction Survey Report
Susan R thanked CNAC for their hard work. There are plans to mount the report on the staff web. We will not move forward on the recommendations until the results of the LibQual survey have been received – we’ll see how they mesh and then decide what needs to be done.
LibQual Update
To date 394 people have completed the survey and 193 comments have been received. Reminders will be sent.
Results from the survey will be available on the LibQual site a few days after the survey closes; paper copies will not be sent. The analysis and the raw data (in Excel) will be available within a few days; SPSS data will become available sometime in August. In the context of including findings in the Performance Indicators Report Linda and Shabiran will try to determine if Gail Sperling can work with the raw data in Cognos.
- Instructional Technology Advisory Committee
The new Instructional Technologies Advisory Committee (ITAC) was created by UCIST as an advisory committee to UCIST. ITAC’s mandate is to provide guidance and recommendations regarding the operation and evolution of instructional technology facilities at UW. Its responsibilities include reviewing proposals and recommendations in the area of instructional technology facilities, e.g. e-classrooms, UW ACE and its interfaces and add-ons, and student computing environments (academic and academic-support).
Gail Cuthbert Brandt (Associate VP Academic) will serve as Chair. Membership will include representatives for Centre for Teaching Excellence (CTE), IST, Distance Education (DE), Library, Office of Persons with Disabilities (OPD), Graphics, Housing, Retail/Bookstore, UW professors, undergrad and grad students. Susan R and Allan attended the inaugural meeting on February 15, but since the focus of ITAC is on technology Allan will be the Library’s representative.
Two immediate, high priority projects (campus wide) were identified – the media and mobility network project (MMNP), and e-classrooms. Allan gave an update on the MMNP project – a plan to provide communications, media access, mobile computing and network services for (initially) student living in residence. Allan and Chris Gray are both members of the MMNP working group.
Allan may give an update on ITAC’s progress at a future Managers meeting.
- Porter ISR Update
Shabiran reported on activities in the Porter ISR department over the past year. It has been an unusually busy year. Some activities included:
- Revision of Collection Development policies – all have been reviewed and revised and are available on the staff web, IRMC site (Davis Collection Development policies have also been revised)
- Blackwell profiles have been reviewed
- Weeding due to overcrowding. Now ISR staff is reviewing duplicates between Davis and Porter, then looking at duplicates within Porter. This is an ongoing project
- Weeding in Porter Reference collection
- Weeding in Annex
- Pilot of Saturday Reference service – a Pilot was carried out last fall and this term – numbers are high, suggesting that there is a demand
- Chat Reference – stats have sky rocketed. A pilot is underway until April 12 to determine if hours should be extended – belief that there is a demand during the evening hours. Davis reference staff are doing Chat Ref Monday through Thursday 5:00 – 8:00 p.m.
- Reference Desk Pilot – traditionally there have always been two people scheduled at the Porter Information desk. During the Pilot only one person was been scheduled with the other working in his/her office but ready to come out if required. By the end of April the Pilot will have covered all three terms. This initiative has worked well.
Next meeting: March 21, Davis
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March 21, 2007
