Present: Allan Bell, Eric Boyd, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Alex McCulloch, Susan Mavor, Richard Pinnell, Susan Routliffe, Mary Stanley, Linda Teather, Debbie Tytko, Annette Dandyk (Recorder)
Regrets: Shabiran Rahman
There are two anniversaries in September:
Ann Naese, Circulation Services, September 6, 30 years
Brian Campbell, Circulation Services, September 15, 25 years
Mary – Nancy Collins has accepted the Communications & Liaison Librarian position effective Sept 10, 2007.
Linda – Adrian Kemp returned to the Systems Department yesterday for the Fall term. His first project will be updating all the images at the public workstations. Adrian will resume work on the staff workstation upgrades when the first project has been completed.
Eric – electrical receptacles have been installed in the study carrels in lower level at Davis.
Alex – the move of the Davis microfiche collection to Porter went well. The fiche and microfilm are currently being integrated with the Porter collection.
Susan R – the Academic Integrity Working Group has asked the Library to coordinate the development of a copyright FAQ as a way of educating faculty members and students about what they may and may not do with copyright protected material. The Copyright Round Table, a group convened by Mark last January and including managers from the Bookstore, Graphics, Distance Ed, CTE, the Grad Office, Instructional Technologies and Multimedia Services, and the Library, is working on the FAQ with considerable assistance from Chabriol Colebatch. Chabriol has legal expertise in the area of copyright and works with the Research Office’s Intellectual Property Management Group (http://www.research.uwaterloo.ca/ttlo/). Members of the Copyright Round Table have submitted questions for the FAQ and Chabriol will work with us to create answers. Chabriol is aiming to have a draft with answers ready for review in mid-September, with a view to having something ready for the public by October.
Susan R—the Academic Integrity Working Group’s report is also expected to include a recommendation that encourages the use of RefWorks.
Susan M – academic integrity has been incorporated into this year’s version of ‘Single and Sexy’.
Sharon – the 2006-2007 sick usage report has been completed. Sharon will be contacting Managers and then will follow up with Linda Brogden.
Action: SharonAnnette – a Library 50th anniversary celebration is in the initial planning stages. It will be combined with the annual December holiday celebration.
Action: Annette
May 30 #1 Civil Workplace: Matt Erickson has resolved the pricing for the Managing Workplace Harassment program. Work is underway to customize it for UW. Sharon will contact him in the next week to get a timeline.
Action: SharonJuly 11: An all day meeting with Tracey Bailey, Campaign Counsel and Assistant Campaign Director (Ketchum) is scheduled for September 19.
July 18 #3 LibQual Preliminary Report: Shabiran has sent Managers the URL for the CARL LibQual report. Observation - response rates at all CARL libraries was low.
July 18 #4 Intersession Building Hours: Porter and Davis have been closing at 5:00 p.m. Closures have been going smoothly.
Earlier this summer, Library Executive discussed the number of conferences and workshops attended by Library staff and the fact that there are few opportunities for people to share information that they bring back. Brown Bag sessions, scheduled once per term are seen as an important vehicle for sharing this type of information with colleagues but perhaps something more is needed. With a new Communications Librarian about to begin there may be an opportunity to pull together information about activities we are engaged in and find new ways to inform Library staff and the campus community.
There was a brief discussion about what kind of feedback would be appropriate for people to submit after conference attendance. The intent is not to have people submit a formal report on the conference but rather a few brief paragraphs about a couple of things that they learned that we can do better or that could be implemented here.
It was also noted that currently there is no method for getting the word out to other staff about who will attend upcoming conferences or workshops. It was proposed and agreed that this could be incorporated into Managers meetings in the ‘Around the Table’ portion of the meeting. A link to the conference agenda/web site could be included in the notes. [Secretary’s note: conference attendee information will be provided to Mark by Annette]
The report is designed to be a supplement to the “Strategic Planning Report” issued by The Walter Fedy Partnership. The comment card survey carried out this summer revealed that people like the variety of activities offered on the main floor. The report recommends revitalizing the main floor by upgrading the physical and information technology environment. The amount of space the architects have recommended for staff is still being reviewed. A mock-up of a 100 sq ft office will be installed in ISR soon for consideration. We are moving from a planning to the implementation stage, with renovation activity anticipated to begin next spring. Sharon and Alex are scheduled to meet with the heads of food services and graphics on September 7 (Lee Elkas and Sean Van Koughnett). Alex will send an update on the committee’s activities to staff, in coordination with Mary’s announcement regarding the Kresge challenge.
Action: Alex, Mary
TUG Day is being planned for early October to talk about new initiatives.
Next meeting: September 19 (full day), Guest: Tracey Bailey; location to be confirmed.
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