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Library Managers

University of Waterloo
Library Managers, November 12, 2008
9:30 a.m., LIB 428

Present: Allan Bell, Jane Forgay, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Susan Mavor, Ann Naese, Susan Routliffe, Mary Stanley, Debbie Tytko, Annette Dandyk (Recorder)

Regrets: Eric Boyd, Richard Pinnell

Guests: Nancy Collins, Alison Hitchens, Rochelle Davies

1. Primo Demo

Alison and Nancy gave a Primo demonstration. Primo is a new search tool that allows you to find and access a wide range of print and electronic resources from a single search point.
http://tugprimofront1.lib.uwaterloo.ca:1701/primo_library/libweb/action/search.do?vid=WATERLOO&fromLogin=true
The Primo Beta link will be launched to the public tomorrow within TRELLIS, making it available to users. It will run alongside TRELLIS, mirroring a complete set of bibliographic records matched to those in TRELLIS, and will initially be offered as an option once a user is already in TRELLIS. The Primo Implementation Team encourages user feedback.

2. Social – Rochelle Davies, Staff Relations Coordinator

Introductions were made and a brief social period followed. Rochelle Davies is our new Staff Relations Coordinator.

3. Chair’s Remarks

• Recognition and Commendation
November Anniversaries
November 1, Velma Smith, Acquisitions, 20 years
November 1, Joe Szalai, Circulation Services, 20 years
November 2, Eva Dodsworth, Map Library, 10 years
November 6, Helena Calogeridis, Porter ISR, 30 years

• Updates
The Provost sent a memo to members of UW’s Executive Council, Faculty Executive Assistants, Department Heads and the Daily Bulletin about the establishment of two campus task forces – the Information Technology Task Force, and the Marketing & Communications Task Force. Their mandates are:
IT Task Force
1. Identify the collection of UW essential and broadly utilized IT services
2. Determine the most efficient and effective way(s) in which those services can be provided
3. Recommend changes to address 2) above
Marketing & Communications Task Force
1. Identify the marketing and communications needs of UW
2. Determine the most efficient and effective way to meet those needs
3. Identify the skills and experience needed to meet those needs
4. Recommend changes needed to address 2) and 3) above

The task forces will be consulting with individuals and groups on campus over the next few months and are expected to have preliminary reports by February 2009.

During this period of fiscal constraint the Library is looking for ways to reduce and delay discretionary spending. Mark asked staff to “review any staff development and travel needs you anticipate having, and consider critical, in the next six months”. In this context, for example, Allan Bell will not attend CNI in Washington, DC. The requests for funding were compiled and reviewed by LibExec. Criteria were developed to address the requests and discussed and agreed upon with the Managers group.

a) Anyone who has already received over $1,500 in this fiscal year, for whatever reason, will not receive any further funding.

b) There will be no funding for out of province/country travel, regardless of the amount requested and the purpose of the trip.

c) Further requests for funding will not be considered for the rest of this fiscal year, unless something arises that is considered to be mission critical.

d) Notwithstanding (a) - (c) above, managers, in consultation with their managers, have discretion to authorize travel expenses (i.e. mileage, bus or train costs) for business, meeting or conference purposes, where the event is within a day’s round trip, such as travel to Toronto for Scholars Portal Day, a single return trip to OLA, meetings in Guelph, etc.

e) Managers may continue to approve time off for conferences and meetings.

Next steps: people who submitted funding requests and their managers will be told what has been approved; Mark will send a message to all Library staff.

• Around the Table Updates
Debbie
Debbie asked that Managers with potential projects that her staff could work on as time permits should contact her to make arrangements.

Ann
The Porter vending machine has been installed on the third floor in the alcove with the photocopiers. On Monday (November 17) Circulation will stop giving out ear plugs as they can be purchased from the vending machine.

Jeff Walker and Ken van Braekel from the University of Guelph have expressed interest in meeting with Wish and Ann to talk about RFID technology. Details of the visit still need to be worked out.

Betty
A TUG last copy withdrawal bulletin containing approximately 1,600 items will be ready for distribution next week. Betty asked that ISR staff let her know by January 15 which items should be retained.

Betty had been editing mark records for CRKN eBook packages - Cambridge was completed last week, she is working on Oxford now, and Alison will start on Knovell soon. Annex staff will start sending her boxes of Annex discards to be processed or put on a withdrawal bulletin soon.

Jane
Sasa Mrsa will continue working in Porter ISR next term, 16 hours per week.

Susan R
Annie Bélanger begins as Head of Porter ISR on November 24 and will join the meeting on the 26th.

4. Business Arising from October 30

#3, Financial Challenges Ahead, Hiring Postponement – for casuals who are returning and are already on the UW payroll, it will be business as usual. For newly hired casuals (i.e. not already on payroll), Mark will need to be informed and he will have to authorize the New Hire Request Form. Managers were asked to send the New Hire Request Form and accompanying package to Annette Dandyk, who will get Mark to sign them and forward them to HR.

#4 Workplace Harassment – several managers have indicated a preference for having their staff attend a session as a departmental unit. A number of dates will be scheduled for other staff and they can choose when they wish to attend. Annette has been in contact with Matt Erickson and is working to set up the workshop for the next level of supervisors in mid-January. Sessions for non-supervisory staff will be some time after that.

Next meeting: Nov. 26, Davis


 


 


 




 




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June 10, 2009