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Library Managers

University of Waterloo
Library Managers, May 28, 2008
9:30 a.m., LIB 428

Present: Allan Bell, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Susan Mavor, Ann Naese, Bill Oldfield, Richard Pinnell, Shabiran Rahman, Susan Routliffe, Mary Stanley, Linda Teather, Debbie Tytko, Carolyn Vincent (Recorder)

Regrets: Eric Boyd, Sharon Lamont

Mark noted that this will be the last manager’s meeting for Linda and Shabiran. He said that it has been a pleasure working with both and that they have made significant contributions to this group. Bill Oldfield will attend for Linda and Jane Forgay and Margaret Yuen will take turns for Shabiran at future meetings.

1.      a) Chair’s Remarks

• Recognition and Commendation
Mark thanked Susan Routliffe for stepping in to host the Long Service Luncheon.

• Updates
Mark congratulated Faye Abrams who has just been named the outstanding Academic Librarian in a province-wide competition adjudicated by the Ontario Confederation of University Faculty Associations (OCUFA) Awards Committee.

The Kempenfelt Bay Retreat was held last week. Mark will pass on more information at the next meeting after having met with Bruce Mitchell.

Mark noted that information regarding the Staff Excellence Fund has been sent out via the hrlist. There was mention that there seems to be several different hrlist emails as not all managers received this information via hrlist.

Staff are still waiting to receive salary increase information notices from Human Resources but this information can be retrieved by logging onto myHRinfo.

b) Around the Table Updates

Allan: Adam Patterson is back working in Systems. He is working on the Engineering PrePrint server.

Susan R.: Interviews with four candidates for the Porter ISR Department Head position will start on June 6th. ISR staff, librarians and managers will be invited for the interview presentations.

Michelle: Musagetes will be hosting the circulation managers on Thursday.

Ann: Porter and Davis circulation staff are attending the 2nd day of Ares training on May 28, 2008.

Mary: Plans are underway for the Official Opening for the main floor renovations which will be held at the end of September. Plans are also underway for the upcoming Library Update Report which will focus on student experience. Anyone with any ideas for the content should let Mary know.

Betty: Susan Lancsak has accepted the Cataloguing and Metadata Librarian position. Cataloguing is meeting today to set up the new team structure and training and a memo will be issued outlining the responsibilities of the new team leaders. Cataloguing is also working on withdrawals from the Annex and there have been no requests for returns.

Shabiran: Shabiran thanked the group and said that she has enjoyed being part of the Library Managers group.

Linda: Linda thanked the group and said that she has enjoyed being part of the Library Managers group. Linda’s duties will be divided as follows:
o Library Managers meetings & email – Bill & Allen
o Library web page – Systems contact – Allan
o Systems web page – contact for major project or hardware/software requests – libsysman@library.uwaterloo.ca
o Statistics, reports & external surveys – Richard
o Bookit – requests for new & deleted accounts – Annette
o Bookit – problems, questions, etc. – Help Desk
o Systems orientation for new staff (requested by manager) – Bill

Jennifer: The digital display unit is in the process of being installed in Davis. The vending machines are at Davis but they are not yet hooked up and there are no items in them. Retail Services will be responsible for stocking the machines and earplugs will be available. OCUL IR met recently at which time they looked at usage data, table of content services and book cover services. Laura Howell has accepted the Liaison Librarian position effective June 16, 2008.

Richard: Richard will be taking over statistical reporting from Linda. He is currently working on ARL statistics.

Debbie: Fiscal year-end was busy at the end of April and there were no hitches or financial problems. The system was up and running by May 5th Progress has been made with Verde and publisher information and licensing terms have been added.

Susan M. had to leave before the around the table updates.

c) Porter Reno Update

A construction meeting will take place on Thursday at which time we will hear the timelines for what is being done. Hopefully mid-late next week the 2nd floor will be closed. Partitions are up, drywall is up and they have removed the ceiling, lights and some wiring.

2. Business Arising from April 2

None

3. Copyright FAQ

The Academic Integrity group, chaired by Bruce Mitchell, asked the Library to coordinate preparation of a Copyright FAQ. The group involved in this work included representatives from the Bookstore, Distance Education, Graphics, Graduate Studies, CTE, Instructional Technologies and Multimedia Services, and the Library. Chabriol Colebatch, the copyright officer in the Office of Research’s Intellectual Property Management Group, provided legal expertise and played a key role in the development of the FAQ. Lois Claxton, University Secretary, has reviewed and signed off on the FAQ. A little fine tuning, mostly related to format, is still required and the FAQ will be released for the fall term. The group that coordinated preparation of the FAQ is also coordinating its release and is planning things such as a flyer about the FAQ and a series of workshops for the fall, including one specifically for library staff.

The FAQ is aimed primarily at faculty members and graduate students and will be hosted on the Library’s website, along with other copyright related documents. The FAQ can evolve to include more questions as we gain an enhanced understanding of the kinds of things that people need to know.

Next meeting: June 18, Davis



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August 13, 2008