Skip to the content of the web site.

Library Managers

University of Waterloo
Library Managers, April 15, 2009
9:30 a.m., DC 1568

 

Present: Eric Boyd, Jane Forgay, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Sharon Lamont, Susan Mavor, Ann Naese, Bill Oldfield, Richard Pinnell, Susan Routliffe, Mary Stanley, Debbie Tytko, Annette Dandyk (Recorder)

Regrets: Allan Bell, Michele Laing

1. Chair’s Remarks
• Updates
The Friends of the Library event is on April 20; Managers were encouraged to attend.

Robin Bergart’s (U Guelph) April 14 email on behalf of the Primo Implementation Team announced that Primo will continue to be called Primo. The Primo Implementation Team will prepare a detailed rollout plan for TUG Executive outlining how various things will be handled, e.g. promotional material. Usability testing is wrapping up; it will go live in late May and will be fully implemented by early September.

The Provost has introduced a new vetting process on campus using a new “mission critical form”. Any department wishing to post a position will need to justify it and explain why it is mission critical.

Discussions with Pharmacy are ongoing. Mark met with Terry McMahon (Dean of Science) earlier this week.

There were two questions about Library budgets at the April 8 Town Hall meeting. The video can be viewed online. http://www.uwaterloo.ca/accountability/news.php

2. Around the Table Updates
Betty
Lina Wong will retire July 1.

Jennifer
The School of Pharmacy is hosting an open house for the public on April 18.

Jane
Porter ISR has hired a Western FIMS intern, Kristen Jensen, starting in May for two terms.

Marion Davies and Helena Calogeridis have been conducting Primo user studies.

Debbie
Acquisitions is gearing up for year end; the cut-off is April 30. The Acquisitions system will be down all day Friday, May 1 for rollover and back up on Monday.

Eric
Central Stores asked about the possibility of removing a book bin located in Village 1. Circulation Services and Village Managers had no concerns, so it will be removed at the end of this term.

Richard
UML staff are interviewing to fill a full-time GIS Library Assistant position on contract for the spring term.

Bill
The SFX survey is now available on the web site.

Mary
The reception following the Friends talk is by invitation; it will be held on the first floor of Porter. Signage will be posted a few days prior to alert students.

3. Staff Development and Travel Funding in Fiscal 2009-2010
On April 14 LibExec reviewed staff submissions for anticipated staff development, training and travel in 2009-2010. Requests were grouped as ‘administrative’ or ‘staff and professional development’.

Administrative:
Meetings, workshops, special training etc attended at the request of the Library. This would include, for example ELUNA and Cognos conferences, and LMSI workshops, as well as Library participation in meetings where we have an institutional membership, such as OCUL and its sub-committees, CARL, ARL, CRKN etc.

Staff and professional development:
In order to contain costs LibExec introduced a cap of $1,500 per person (does not include administrative expenses).

All library staff are eligible to participate in on-campus courses and development opportunities (e.g. SEW).

Managers may approve time off for conferences and meetings.

For rest of fiscal 2009/2010:
Further requests for funding will only be considered if there is a compelling case.

Support for special workshops or training opportunities as they arise will be considered.

Managers, in consultation with their managers may continue to approve travel expenses (i.e. mileage, bus or train costs) where the event is within a day’s round trip, such as a single return trip to OLA, meetings in Guelph, etc.

A few questions followed:
• Is there geographic limitation?
No.
• If someone has been approved for $1,500 can they apply different portions to, for example, pay for registration at three different approved conferences instead of using it all for one conference?
Yes
• Does the $1,500 cap include administrative travel as well as other?
No, they are treated separately.

4. Workload
HR sent an email campus wide on April 13 http://www.secretariat.uwaterloo.ca/Committees/university-wide/workload%20memo%20ec.pdf that outlines options for consideration by staff, managers and unit heads to examine the “way we work”. The list includes flextime; on-going and regular review of priorities; establishing service standards; communication; and celebrate successes. The Library already does many of these. Managers were asked to review the memo and contact Mark if they would like to discuss any part of it. The issue of flextime will be discussed at a future Managers meeting:
• Consideration to adjust flextime, e.g. extend the bandwidth (beginning and end time); increase the number of allowable flexes in a cycle; and increase the number of hours that can be carried (bank more than 10 hours).
• Are there differences between library flex guidelines and other units on campus? Yes.

 

Next meeting: May 6, LIB 428


 

 

 


 


 


 


 


 




 




[an error occurred while processing this directive]
June 10, 2009