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Library Managers

University of Waterloo
Library Managers, October 21, 2009
9:30 a.m., DC 1568

Present: Annie Bélanger, Allan Bell, Eric Boyd, Betty Graf, Jennifer Haas, Michele Laing, Sharon Lamont, Susan Mavor, Alex McCulloch, Bill Oldfield, Richard Pinnell, Susan Routliffe (Chair), Mary Stanley, Annette Dandyk (Recorder)

Regrets: Mark Haslett, Debbie Tytko

1. Chair’s Remarks
• Updates
Reminder – staff appreciation coffee break tomorrow, celebrating 35 years in the Library for Doug Morton, Connie Deighan, and Karen Shantz. The reopening of the patio and dedication of the bench and tree in memory of John Sitler will also take place.

2. Business Arising from October 7
#2 Business Arising, Flextime: the ad hoc committee will be broadly representative, comprised of Sharon, two Managers and three staff. The group’s recommendations will be brought to the Managers committee. Membership will be:
• Managers: Annie, Porter ISR; Alex, Circ Services
• Staff members: Linda Finn, Musagetes; Gail Henry, Circ Davis; Karen Shantz, Cataloguing, Porter

#3 Pandemic Planning: a pandemic folder will be created on the shared S: drive where Managers can keep the most recent version of their pandemic plans and where other managers can access them. Contact lists that include home phone numbers should not be stored in this location. It was noted that CTE, Food Services, and Graphics would need to be included in any plans to close off parts of Porter.

#4 Sixth Decade Plan: Mark’s memo reviewing the Library’s progress against the Sixth Decade Plan has been submitted to the Provost (Feridun Hamdullahpur).

3. Influenza Reporting
The Library started submitting influenza reports to Occupational Health last week.
• Staff calling or emailing in sick should indicate whether they have flu like symptoms, or that they are ill but not with flu like symptoms. If they don’t indicate one way or the other their names will be added to the list submitted to occupational health and Linda Brogden will follow up.
• Staff who are sick with flu like symptoms need to be put on the list every day that they are off.
• The information is kept confidential - only Linda Brogden and Nellie Gomes see it, and only the stats are reported to public health. The intent is to identify areas of concern on campus.
• Because we do receive paid sick days we can be required to disclose an illness upon request. At UW the only people that this information has to be disclosed to are Linda and Nellie on behalf of Dr. Schumacher (i.e. an individual does not have to disclose to his or her manager).
• Casual staff illness should also be reported.
• UW is making an exception to the sick leave policy and will not require medical forms for five days of illness. The Region influenza site states that employers should not require employees to see their doctors for the sole purpose of getting a note. http://www.waterlooregionpandemic.ca/en/personalpreparedness/resources/WorkplaceEducation.pdf This may be broadened to any illness during the influenza period, but at this time the exception is for influenza only.
• At this time it’s unclear if we need to report illness that occurs over the weekend. However, if a staff member is still ill on Monday, Managers/delegates should add a note indicating that the illness began on the weekend.
• It is expected that there will be two rounds of flu clinics on campus – one for regular influenza shots and one for H1N1.

4. DC Exam Study Zone – Executive summary from the Winter Pilot
Jennifer reported on the DC Library exam study zone pilot held March 30-April 24, 2009. The executive summary includes twelve recommendations under the topics of staffing and enforcement of guidelines, space, and communications. Group study was the source of most noise so 22 tables and 88 chairs were moved to SLC. A list of other areas on campus for group study was created http://www.lib.uwaterloo.ca/locations/groupstudy.html. Feedback from students and staff revealed that the DC Library was quieter but there are issues, and that University administration needs to address the lack of quiet study space on campus.

5. Around the Table Updates
Betty
Liz Wehner has been seconded to the University Records Assistant position effective October 17 for seven months, with a possible extension. Liz will work 60% in UW Records and 40% in the Library.

Last week Betty, Alison Hitchens and Zsuzsanna Lancsak started testing the new Voyager software that will be installed in December.

Richard
Richard hopes to get the stats for 2008-2009 in to ARL next week.

Jennifer
Reps from the student mental health committee will be handing out packages on handling stress. They will be located in the great hall between the two doors leading into the Davis Library on November 30 or December 1.

Allan
Chris Gray is part of a campus group that will begin training on October 26 for the web content management system deployment. It’s expected to be a one year project.

An RFP for the UW common look and feel redesign project has gone out.

Alex
Course reserves has been put behind a security layer.

Circ Services also has a team doing Voyager testing.

Mary
Wednesday, October 28 is Library Day, 10:00 am – 12 noon in Davis and Porter.

The John English book launch Just Watch Me is scheduled for November 11 at Fed Hall, and is sponsored jointly by the Library, the Bookstore, CIC (Canadian International Council), and the Faculty of Arts.

Annie
Update on surveys:
• LibQual – we’ve received a quality assurance exemption;
• Mines – it’s a voluntary survey that UW will participate in;
• SFX – Annie now has access to the survey and is working with TUG counterparts.

ISR is working on a cleanup of their site on the staff web, and a cleanup of the Porter ISR Sharepoint area.

Annette
A new staff lunch is scheduled for November 4, 11:30 am, in the Davis conference room following the Managers meeting.

Next meeting: November 4; DC 1568. Luncheon to meet new staff to follow


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 




 




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November 5, 2009