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Library Managers

University of Waterloo
Library Managers, November 4, 2009
9:30 a.m., DC 1568

Present: Annie Bélanger, Allan Bell, Eric Boyd, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Alex McCulloch, Susan Mavor, Bill Oldfield, Susan Routliffe, Mary Stanley, Debbie Tytko, Annette Dandyk (Recorder)

Regrets: Richard Pinnell

1. Chair’s Remarks
• Recognition and Commendation

Anniversary
November 25 - Jo Heimpel, Acquisitions, 35 years

2. Business Arising from October 21
#3 Influenza reporting: LibExec has reviewed all departmental pandemic plans, which were described as comprehensive and well done. Managers experiencing a high level of absences due to illness (influenza and other illness) in their units should let LibExec know. Managers were asked to add the “Last Updated” date including day, month and year to their plans.

Action: all

The October 28 Daily Bulletin states that staff will not be required to see their doctors for the sole purpose of getting a note for an absence that can be blamed on the H1N1 flu. http://www.bulletin.uwaterloo.ca/2009/oct/28we.html

3. Staff Excellence Fund and Staff Recognition in the Library
In response to concerns expressed by staff, the Special Recognition Award Program was discontinued. The money set aside for the program has been renamed the “Staff Excellence Fund”. http://www.bulletin.uwaterloo.ca/2009/aug/31mo.html

Some of the funds from that program will be used for service recognition – the university will centrally recognize USG staff for their service at 5, 10, 15, 20, 30, 40 and 45 year milestones with a $100 gift redeemable on campus and a celebratory event, beginning November 2009. This recognition is independent of 25 and 35 year club celebrations. This program will be reviewed in five years to determine effectiveness. This change presented an opportunity for the Library to review what we do.

Managers reviewed a proposal for service recognition and staff appreciation in the Library and the impact. It is dependent on the university’s program for service recognition and will be reviewed in five years. The Managers had no concerns.

Action: Sharon will draft a message for staff.

4. Workplace Violence Risk Assessment Survey
Sharon has reviewed the responses from Managers. Some Library staff are engaged in activities considered to be higher risk such as handling cash and dealing with the public. There were some requests for specific training or procedures.

Action: Sharon will contact managers to clarify any outstanding issues, then submit the Library’s report to the Safety Office.

5. Discussion of OCUL Services in Light of OCUL Strategic Planning
Mark will attend the first meeting of the Strategic Planning Committee on November 6. Purpose of the meeting: review strategic plans put into place three years ago, and look ahead for the next three to four years; assessment of how OCUL is doing; look at where universities are headed; and what value does OCUL add? Extensive discussion ensued about some of the things OCUL does well, and some of the challenges and opportunities.

6. Around the Table Updates
Mark
Mark gave a brief update on his meeting with the new Provost, Feridun Hamdullahpur, and thanked the Managers for their input for the Library’s summary reviewing the Library’s progress against the 6th Decade Plan.

Allan
Chris Gray attended the first Web Content Management session.

The Web redesign RFP has closed. There were some good proposals and interviews will begin soon.

Betty
Alison Hitchens is preparing to give a serials workshop over two half days in late November, to cataloguers and others who work with serials. The workshop will also be open to staff at the church colleges, and may be offered to UG and WLU depending on how many have signed up.

Alison and Susan Lancsak are interviewing at Western for the 8 month co-op position.

Susan M
The Book2Net kiosk has been installed in Special Collection and will allow them to move forward with e-initiatives. Special Collections staff have had discussions with Bill Oldfield and Adam Patterson about how to proceed with the digitization project.

Mary
Reminder – John English book launch on November 11.

Debbie
On October 7, 2009 the TUG Verde Operators Group met with members of TUG ILL to discuss ILL permissions and Verde. Wayne Johnston at University of Guelph has created an interface for ILL staff which will retrieve ILL permissions from Verde. The problem to date has been the lack of license information entered into Verde. As a result of the meeting, TUG Verde staff agreed they will add OCUL and CRKN ILL license information into their individual instances of Verde. The goal is for each site to have entered this information by late December 2009. By entering these licenses, it is estimated the 80% of the electronic journals will have ILL information available and ILL staff could begin using Wayne’s interface. Once the OCUL/CRKN licensing information has been added, TUG Verde Operators Group will look at a means for locating and entering licensing information for individual journals or packages that each subscribe to.

Alex
Circulation Services has begun a departmental planning process. They will review six areas and hope to complete the process in 4-5 months.

Annie
Annie and Web Ops will be using LibGuides software to revise the Library’s subject guides. Their target date is to go live next term.

The new staff luncheon followed.

Next meeting: November 18


 


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 




 




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November 17, 2009