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Library Managers

University of Waterloo
Library Managers, March 17, 2010
9:30 a.m., LIB 428

Present: Annie Bélanger, Allan Bell, Eric Boyd, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Susan Mavor, Bill Oldfield, Richard Pinnell, Susan Routliffe, Debbie Tytko, Annette Dandyk (Recorder)

Regrets: Alex McCulloch, Mary Stanley

1. Chair’s Remarks
• Recognition and Commendation
Two March anniversaries:
March 1 - Chris Gray, Systems, 15 years
March 3 - Janet Bender, Cataloguing, 30 years

• Updates
Mark reported on the proposed budget for 2010/2011 that was approved at the March 12 Senate Finance Committee meeting:


o It still requires approval at Senate and the Board of Governors

o There will be another 3.5% cut to operating budgets

o The proposed budget does not require any lay-offs

o It recommends a $500,000 increase to the Acquisition base budget, bringing it to $7,500,000. If approved, it would be the fourth year in a row that the Library has received an increase to the Acquisitions base.

o Mark has been engaged in ongoing discussions with Bruce Mitchell and Feridun Hamdullahpur about the implications of a 3.5% cut for the Library.

At the beginning of the performance review process, Mark sent a message to staff asking that they consider training or development opportunities they would be interested in for the upcoming fiscal year. Now that the review process has been completed, he will ask staff to submit their completed requests for training and development funding to their Managers by Wednesday, March 31 using the appropriate forms:
http://www.lib.uwaterloo.ca/staff/liboff/travel.html
http://www.lib.uwaterloo.ca/staff/liboff/course.html
Managers will submit them to Annette by April 1, and LibExec will review them on April 5.

2. Business Arising from February 3
There was no business arising.

3. Flextime Review Update
Sharon gave an update on the work of the ad hoc Flextime Review committee. Committee members include: Sharon (Chair), Alex, Annie, Annette (recorder), Linda Finn, Gail Henry, and Karen Shantz. The committee has met seven times since December.

In rewriting the flextime regulations the group worked with the following criteria:
• Be as flexible as is reasonable
• Keep it reasonably simple
• Personal safety
• Building security
• Allow for a period of staff overlap during the day.

Discussion focussed on several new concepts/features that are anticipated to be part of the revised flextime guidelines.

Next steps:
• Sharon and Annette will take the feedback to the Flextime ad hoc group
• The penultimate draft will be sent to Rochelle Davies for review and comment
• The final draft and recommendations will be unveiled at a special meeting of LibAdminPlus for review
• The Managers group will give final approval
• All staff meeting(s) to review flextime 2.0.
Action: Sharon, Annette

4. Earth Hour
Sharon received a request from the UW Sustainability Project (UWSP) about turning off the Library’s lighting during Earth Hour, an annual worldwide event scheduled for March 27 this year, 8:30 – 9:30 p.m. Managers agreed that Davis would not lend itself to this but that it might be possible for Porter to participate if safety and communications issues can be addressed to the satisfaction of the Safety Office.

Action: Sharon [Note: it was not possible to participate due to the fact that the washroom lights cannot be left on when the floor lights are out. The Safety Office considers the washroom lights essential lighting when the building is open to the public.]

5. AODA Customer Service
The Ontario government is developing five new standards related to persons with disabilities/accessibility issues. One has been passed to date - Customer Service. Rose Padacz is providing guidance to the campus and Annie and Janet Wason are working on a Library guidance plan.

The Customer Service standard is comprised of two key aspects – policy development, and training. Annie and Janet have examined the compliance manual and propose that the Library strike a policy development group to work through the compliance manual to identify what is not applicable, where the gaps are, and what we need to do to comply.

As well, a training program needs to be set up. There are different levels of training depending on what individuals do in the organization. COU and Queens University have developed three training modules for use by all universities in Ontario. They are available here and are close to being ready to offer. The university is responsible for ensuring that everyone completes the mandatory sessions. It was suggested that the Managers group complete the modules first, with debriefing afterward, before it is rolled out to other staff.

6. Printing in the Adaptive Technology Centre
Managers reviewed a proposal from ISR that patrons using the Adaptive Technology Centre begin using the public printer system.

Annie, Allan, Janet Wason, and Jane Forgay will consider two options for moving to the public printing system and to determine which would work best for Adaptive Technology users, and the need for a pilot.
Action: Annie

7. Around the Table Updates
Deferred.

 

Next meeting: April 14 [Note: meeting cancelled. Next meeting April 21]


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 




 




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April 12, 2010