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Library Managers

University of Waterloo
Library Managers, June 2, 2010
9:30 a.m., LIB 428

Present: Annie Bélanger, Allan Bell, Eric Boyd, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Susan Mavor, Alex McCulloch, Richard Pinnell, Susan Routliffe, Mary Stanley, Debbie Tytko, Annette Dandyk (Recorder)

Guest: Alison Hitchens

1. Highlights of Primo 3
Alison outlined some of the highlights of the new Primo 3 release. Ex Libris invited Alison to Jerusalem for extensive testing of version 3, and she and Charles recently attended ELUNA in Fort Worth, Texas.

Feature of the new release include:
• renewed user interface
• changes to how resources are delivered to the user
• new searching and sorting features
• new administrative features

An upgrade on the staging (test) server is scheduled for July 5th, and an upgrade on production is planned for the Fall. Library departments can help by testing and training. They should send questions to the TUG Primo team; put Primo v3 question in the subject line.

Alison’s Power Point presentation is attached to these minutes.

2. Chair’s Remarks
• Recognition and Commendation
June Anniversaries:
June 17: Vicki Houley, Circulation Services, 25 years
June 18: Karen Fleet, Circulation Services, 20 years

• Updates
Three campus task forces are working in tandem to look at student services overall, student retention, and the broader issues of engagement and particularly orientation. A new position will be recruited, that of Associate Provost Student Services, and a new Office of Student Success will be established, reporting to the Associate Provost. The working group on orientation is looking at making orientation a longer process instead of cramming it into one intense week. The Library has been engaged with these committees and will continue to be involved.

LEH: the review committee has completed its work, and Mark is scheduled to talk about it with Bruce Mitchell. After Janet Passmore and Bruce have signed off on it, Mark will discuss the revisions with Managers and then schedule a meeting with Librarians.

Map Library: Mark sent a message to all staff stating that construction of a third Faculty of Environment building (EV3) will result in changes for the Map Library, CTE and the Flex Lab. These changes are anticipated to occur in 2012. CTE, which currently occupies space in Porter and the Math and Computer building will move into EV1 where the Map Library and Department of Geography are presently located. The CTE office space and Flex Lab will become Library space, and the Map Library will move from EV1 and be integrated into the rest of the Library. The Flex Lab will become a library facility, not a shared facility. In preparation for the move Richard has drafted plans for weeding the print map collection.

Access copyright: a new copyright bill is being tabled today in the House of Commons. The Access Copyright license expires at the end of August. Access Copyright has filed a tariff proposal which significantly changes the licences. AUCC has been looking at what this means. The AUCC Board is meeting in June to see how AUCC should approach this tariff, and what their stance should be. Susan M, Susan R, Alex and Mark have met to discuss this and will meet again.

3. Business Arising
There was no business arising.

4. Flextime
Sharon walked through the changes to the Flextime Guidelines that were incorporated after the May 19 meeting with the LibAdminPlus group. She believes that ultimately staff will find it less complicated than the current Flextime regulations. After discussion and a few suggestions for changes (largely formatting), Managers approved the Guidelines. The Flextime Review Group will present the new concepts to staff at two meetings scheduled on June 9 and 17.

Managers are welcome to attend one or both of the staff sessions on Flextime. The departmental specific applications will be posted on the Flextime website as Sharon receives them. Alex would happy to share his drafts with other managers.

5. Around the Table Updates
Susan M
Special Collections has received two grants to assist in the transcription and translation of 26 letters written in German script between 1865 and 1872.

Written from Huron County to family members in Waterloo County the letters were part of the recently-received Rieder Anthes family papers. The initial grant was from the Waterloo Centre for German Studies and the matching portion was received from the Waterloo Regional Heritage Foundation.

Jennifer
Davis ISR Librarians are working on the migration from Blackwells’ Collection Manager to Yankee’s Gobi.

Mary
The 2011 Friends of the Library event will be held in the Fall, date to be determined. The guest speaker will be Beckie Scott, a former winter Olympian, member of the World Anti-Doping Agency’s athlete committee, and member of the 2010 Vancouver Organizing Committee’s board of directors. Athletics will be involved with the event as well.

Library day is planned for the end of October, date to be determined.

The Faculty of Arts will be in Porter on June 8 for a photo shoot for a publication.

Richard
Richard anticipates that the map collection weeding project will begin soon. Weeding will be fairly extensive, resulting in the removal of approximately 75,000 – 80,000 items. Discarded items will be recycled. Richard also plans to review the atlas collection.

Alex
In ILL, the OCUL Print from Web pilot has been delayed by a few months, but should have started last week. This is to be a six week pilot among six universities to test the RelaisExpress software for sending emails with embedded links to ILL requestors. Requestors would be able to use the links to obtain their requests from a website. The requests would be digitally-controlled to only allow for printing. He expects that OCUL will want to move forward with it for the fall, and that some Library Systems support will be required to move forward.

Betty
Betty attended an OCUL E-book Cataloguing meeting in May. The minutes and other documents from the meeting may be viewed on the web http://spotdocs.scholarsportal.info/display/ebooksatsp/OCUL+E-book+Cataloguing+Meeting+Minutes
http://spotdocs.scholarsportal.info/display/ebooksatsp/Documents+from+meeting

Annie
TUG IR has finalized the decision around J-Stor, and will start meeting about how to implement.

Michele
Mandy Macfie began a one year contract on May 25 to cover for Linda Finn, who has been seconded to the School of Architecture.

Debbie
Debbie, Susan and Gail Sperling have been in consultation with Finance about how HST will impact Acquisitions.

Allan
The McBoyle Report recommended the creation of the Computing Technology and Services committee, which spawned the creation of the Green IT at UW initiative. The campus already does fairly well in this area because of our extensive use of virtualized servers and duplexed printers. Bill Bear, Housing is leading the committee to look at all aspects of IT on campus. When the recommendations come down we will need to implement them.

Next meeting: June 16, Davis


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 




 




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October 26, 2011