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Library Managers

University of Waterloo
Library Managers, January 12, 2011
9:30 a.m., LIB 428

Present: Eric Boyd, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Alex McCulloch, Carl Nagel, Richard Pinnell, Susan Routliffe, Mary Stanley, Debbie Tytko, Annette Dandyk (Recorder)

Regrets: Annie Bélanger, Susan Mavor

1. Chair’s Remarks
• Recognition and Commendation
January anniversary:
January 14 – Mary Stanley, Library Office, 20 years

• Updates
LibExec has drafted a chart identifying priorities of the group and individually over the next four months, such as hiring an AUL; preparing to plan re the Maps Library move and how to integrate staff and the resources into the rest of the system; the upcoming retirement of a Manager; and performance appraisals. There will be further discussion at the next Managers meeting.

In December Mark sent an email message to all staff about concerns that have been raised about the 15 term limit for casual employees. A meeting will be scheduled in the winter term, likely February, for all interested people to discuss this issue. The key focus will be to understand what the concerns are, and that people who have concerns understand the history and the decisions that were made. When the invitation is issued to library staff, Managers should ensure that casual staff (who generally are not on any library email alias) working in their areas are informed.

As noted in the Daily Bulletin http://www.bulletin.uwaterloo.ca/2011/jan/11tu.html the University's licence with Access Copyright expired on Dec. 31, 2010. However, a decision by the Copyright Board on December 23 has essentially preserved the status quo for an interim period, possibly to the end of 2013. As a result of the Copyright Board's decision, Waterloo has decided to continue with the Access Copyright licence for the immediate future, in order to minimize disruption to the campus.

On behalf of Canadian universities, the Association of Universities and Colleges (AUCC) has filed objections to a tariff that Access Copyright filed with the Copyright Board last year. That tariff includes terms and conditions, including significant cost increases, deemed unacceptable by many AUCC members. In order to strengthen and support AUCC's objections, we are introducing a change to our Reserves services.

2. Business Arising from December 1
There was no business arising.

3. Update from the Discovery and Access Committee
Jennifer led a discussion about her January 7 email to Library staff about the Ad Hoc Discovery and Access Committee.

The committee has sent a proposal to Mark regarding next steps. Jennifer will forward the proposal to the Managers group.
Action: Jennifer

4. Performance Appraisals
Managers were reminded about the Performance Conversations session next Wednesday, 10:00 a.m. to 12 noon.

While not yet confirmed, it is expected that the due date for performance appraisals will be in mid March.

A number of reminders regarding the process were reviewed, including the need to discuss upcoming training or development opportunities for the next year.

Additionally, supervisors are being asked to confirm that staff have completed the following three mandatory training sessions:
• Health, Safety and Environment Orientation for Employees
• Workplace Violence and Harassment Awareness
• Accessible Customer Service Course https://cas.uwaterloo.ca/cas/login?service=http://www.aoda.uwaterloo.ca/

5. Terms of Reference – Group Study Room Planning Team
It has been many years since the Library’s group study rooms (five in Porter and five in Davis) have been refurbished. A recent donation from the Ober family will allow for the renovation of the 10th floor study rooms in DP.

A group study room planning team was struck to develop a template that would determine and articulate the components of an ideal study room. It could then be used as a basis for the 10th floor project, and for future study room renovations. Planning will begin immediately and is expected to be completed by May 2011.

Membership: Alex McCulloch (Chair), Jane Forgay, Deb Loney, and Carl Nagel. Sharon will be the sponsor.

Managers reviewed the draft terms of reference.

6. Around the Table Updates
Alex
The Watcard self serve interface is not as user friendly as had been hoped. Therefore, Circulation is not requiring patrons to use the self serve terminals. Watcard is looking at resolving the matter and it is hoped that improvements will be made soon.

Eric
The carpet replacement in Systems is slated to begin on Monday.

Carl
Systems staff are continuing to deploy new staff workstations and are currently working in ISR.

Five of the wireless access points in Davis have been replaced.

Susan
Susan gave on update on the Copyright FAQ that have occurred because of changes to fair dealing.

Since the move to the Exchange server, some staff have experienced problems with some of their email going into their Junk folders. IST made a change in December that might have solved the problem. If anyone is still having problems, IST would need to investigate further to understand the person’s individual computer and their problem. Three managers cited specific examples of messages that had gone into Junk. Carl will forward the messages to IST.
Action: Carl

Next meeting: Feb 2, Davis


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 




 




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September 17, 2011