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Library Managers

University of Waterloo
Library Managers, March 21, 2012
9:30 a.m., LIB 428

Present: Annie Bélanger, Pascal Calarco, Nancy Collins, Eva Dodsworth, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Susan Mavor, Alex McCulloch, Carl Nagel, Susan Routliffe, Debbie Tytko, Annette Dandyk (Recorder)

Guest: Ingrid Thomson

1. Chair’s Remarks
• Recognition and Commendation
Pascal introduced Ingrid Thomson, a visiting Librarian from South Africa. The Library is participating in a grant program funded by the Andrew Carnegie Corporation that places mid-career academic librarians from South Africa in short term visiting positions in ARL member libraries. The intent of the program is to help South African librarians better understand how librarians in North America support the needs of faculty and researchers, and the tools and services we use to meet those goals. Ingrid is a subject specialist for Librarianship, History, Film and Media Studies, and Education. She will be here from March 12 to April 27. LAUW is planning an evening out with Ingrid on March 27.

Mark will send his annual message to staff on March 23 asking that they submit funding requests for training and development for the next fiscal to their Managers by April 4.

March anniversary: March 1, Jane Forgay, Porter ISR, 20 years

The annual Staff conference is scheduled for April 3 & 4. To enable interested Managers to attend, the April 4 Managers meeting will be cancelled.

• Updates
Waterloo will host the OCUL Directors Spring meeting on May 10 and 11. Meetings will be held at the Balsillie School, and OCUL Directors will visit the Musagetes Library for a tour the evening of May 10.

Mark will make his annual Senate presentation on March 26.

2. Business Arising from February 15
There was no business arising.

3. Academic Integrity Messaging
Faye Schultz of the Academic Integrity office has contacted the Library about integrating the ‘work study play with integrity’ message. Nancy outlined some of the ways that the Library is already participating, e.g. banners in Porter and Davis and posters in the elevators.

Nancy articulated a variety of ways that the ‘work study play’ message could be integrated, and asked Managers to send other potential ideas her way. They will be implemented gradually over the next year, and there will be further discussion as the Library moves forward with this program.

4. UML Transfer Report Q & A
The report addresses integration of services, space, and staff, outlines the operational requirements, and makes recommendations. An overarching recommendation is to review in one year.

Action:
Annie will get back to Betty about location on the book tags.
Annie will ask Ann Naese to contact Michele about the possibility of borrowing some low Space Saver shelving.
Betty will contact Ann Naese about programing of the RFID tags.
Annie will collaborate with Nancy to communicate the move to various groups.
Mark will contact the new Dean of Environment, and make comments at the March 26 Senate meeting.

5. Space Information Advisory Group
Sharon is a member of the campus wide Space Information Advisory Group (SIAG), formed in response to recommendations by the Space Usage and Management Task Force. SIAG’s mandate is to provide space utilization principles and standards to encourage efficient, effective and equitable management of space at the University of Waterloo. Academic support units with more than 50 employees will establish their own Unit Space Committee; therefore the Library will have its own USC. Sharon will report further when she learns more. Currently SIAG is at the campus wide consultation stage.

6. E-science Update
Pascal provided an update. The E-Science Institute is a year-long team-based distance learning program hosted by ARL and Digital Library Federation. Their goal is to develop academic research libraries capacity to support data intensive research and data management. The uWaterloo team is comprised of Jennifer Haas, Kathy Szigeti, Pascal Calarco, Julie Friddell (Manager, Polar Data Catalogue), and Ellsworth LeDrew (Prof of Geography, International Polar Year research scientist). Capstone meetings were held in December/ January to develop a ‘strategic framework’ at each institution.

Factors driving data management:
• US Federal agencies such as National Science Foundation requiring grant applications stipulate how data will be managed in project proposals
• Canada’s Tri-Councils are quickly moving in this direction as well
• Open Data: data reuse can fuel future innovation nationally
• Commercial publishers are getting into the data management game; “data journals” emergence
• Opportunities to reinvent the Library in new areas of research & scholarship stewardship

7. E-Journal Update
Pascal provided some background and gave an update of journal hosting activities to date.

Why journal hosting? It’s an opportunity for uWaterloo Library:
• No current University press
• Grows scholarly communication services
• Efficiency: consolidates technical knowledge for Open Journal System platform across campus in the Library
• Continued growth in open access scholarship
• Partner with faculty and graduate students
• “Library as publisher”
• Builds on other efforts: Open Access, ETDs, Open Data, data management, etc
Next steps:
• Migrate ENGINE to newest version and multi-journal server
• Begin discussion with Arts Computing to migrate Germanico-Slavica to Library
• Integrate and articulate open access journal hosting as a Library service to campus
• Publicize around Open Access Week 2012
• Refine service model

8. Library Website Redesign - Update
Deferred.

9. Around the Table Updates
Annie
The Data Group is proceeding with data collection and will be carrying out focus groups for undergrads later this week.

New programs are being planned for the library channel.

The Screencasting group has disbanded, and the function has been added to Marian Davies’ job description.

Circulation Services and Porter ISR will be sharing Work Placement positions in the coming terms.

Susan M
Interviews for the Digital Special Collections Librarian position have been scheduled for next week.

Chris Halonen has accepted the position of University Records Manager effective April 1.

Eva
A new initiative is being developed to take the concept of Google Map Maker, which allows people to add information and store it permanently, to build a campus map. Google staff will visit campus and teach students how to map the campus, etc. Nothing like this has been done in Ontario before. Eva has contacted the Federation of Students for sponsorship.

UML (soon to be Geospatial Centre) will hire a Work Placement student for the first time next term.

Alex
Alex will make several staffing announcements later today.

Relais Express training is still on schedule for next Thursday.

Debbie
Debbie is working towards year-end: closing date for this fiscal is April 26; Librarians have been informed about the cutoff date; Wish Leonard is being trained in year-end processes; and they will begin working on the budget rollover soon.

Carl
The Exchange mail server currently on campus ADS domain will be moved on March 29 to the Nexus server. To access their mail all the staff will have to be moved, meaning that Systems staff will need to visit every staff computer. There is not sufficient time to complete the task by March 29. The implications are that staff will need to include Nexus in their user id to talk to it. Once all staff have been moved, it will be seamless. It is still unclear what the implications are for Blackberries and other devices.

Annette
Annette is working with a Temp agency to hire someone to work in the Library Office.

Next meeting: April 18, LIB 428





 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 




 




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March 19, 2012