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Library Managers

University of Waterloo
Library Managers, December 5, 2012
9:30 a.m., DC 1568

Present: Pascal Calarco, Betty Graf, Jennifer Haas, Sharon Lamont, Wish Leonard, Susan Mavor, Alex McCulloch, Carl Nagel, Susan Routliffe (Chair), Annette Dandyk (Recorder)

Regrets: Annie Bélanger, Nancy Collins, Mark Haslett, Michele Laing

1. Chair’s Remarks
• Recognition and Commendation
December anniversary:
December 17 – Linda Rowe Moakler, Musagetes Architecture Library, 5 years. Linda is currently on secondment to the School of Architecture.

• Updates:
Susan, Sharon and Pascal have been preparing for the December 12 retreat. They will send the agenda and other documentation on Friday. Managers were encouraged to read the recommendations from the working groups prior to the retreat.
Action: LibExec; managers

2. Health and Safety Training
Sharon provided information about various changes to health and safety legislation and impact of those changes in the workplace.

A number of training sessions were offered by Doug Dye during the fall term, which will be rolled out campus wide over the coming year. The primary impact will be as follows:
1. In future, supervisors will be required to complete a more comprehensive Injury/Incident report which gets at the root cause of the incident.
Effective immediately, the distribution of Incident/Injury reports is as follows:
• mail original to the Safety Office
• and send a copy to Annette

2. Currently the campus Health and Safety committee carries out a campus wide safety inspection annually. Soon, the campus will implement a new program of workplace inspections. Unit supervisors will need to make arrangements for their work areas to be inspected daily, monthly, and quarterly. These frequent reports will feed into the campus annual report. Sharon will provide an update when she learns more.

3. Update re Porter Floor Designations
Two groups have been working independently but collaboratively to define noise zones in Porter floors 5 through 10, and to look at furnishing the zones appropriately to encourage the desired behaviour in those zones.

• The following designations will be implemented with a September 2013 target date:
o Silent study on floors 7 and 8
o Quiet study on floor 6 and 9
o Group study on floors 5 and 10
• 6th floor renovation will be designed to promote a quiet environment, and it is anticipated that refurbishment will be completed by the end of summer. Some modest modifications can be made at the same time e.g. move large tables on floors designated as silent to the 10th floor.
• A student exercise about furniture types revealed that most students at Porter still value carrels, therefore the quiet floors will be furnished with mostly carrels, interspersed with a few tables.
• The feasibility of self-serve day-use lockers is being investigated.

4. Theses and ProQuest
Since 2006 it has been mandatory to submit theses electronically. There are two issues: stewardship and preservation, and access to the theses.

We pay ProQuest $30 per thesis to have them included in their online database.
While the university does not want to pass the costs along to students, it is faced with deciding whether it wants to pay approx. $25,000, or stop submitting Waterloo dissertations to ProQuest for inclusion in their database. We have been relying on ProQuest as a long term depository.

We reviewed access numbers for UW Space and Dissertation Abstracts, and learned that UW Space had many more hits. The Grad Studies Office feels strongly that grad students and faculty look more to Google Scholar to find resources, and that spending money on ProQuest is not good use of funds.

Library and Archives Canada is able to harvest all of our files. They had been working toward certification as a trusted repository, but because of cuts are no longer working toward that, and therefore we cannot trust them as a source of long term preservation.

Recently there have been discussions with Scholars Portal about having them take over the Waterloo theses. Brock already has all of their ETD on the Scholars Portal platform. The proposal was approved at Senate Grad and Research Councils with no concerns. We will work with SP over the next year to make the transition. They are currently going through certification as a trusted repository.

Susan and Pascal will work with Christine Jewell to communicate this to the Liaison Librarians.
Action: Susan, Pascal

5. Questions re Mark’s December 4 email about Postings
There was a brief discussion and question period.

6. Around the Table:
Susan M
Susan has been selected to be the 2013 research fellow at Joseph Schneider house. She will create a biography on Talmon Rieder, focussing on his work in bringing the rubber industry to Kitchener.

Susan has been asked to visit the family of Dana Porter to discuss getting Dana Porter’s papers.

Sharon
We anticipate hiring additional staff in the Systems department in the next year and will require more space. It is anticipated that room 512A will be used by the Systems department.

Carl
The migration to Nexus is almost complete.

The renovation to the 6th floor study room is almost complete, and the room should be available to students next week.

Most of the new public workstations have been deployed.

Alex
Library and Archives Canada is planning to cease filling ILL requests; however they will still be a lender of last resort. Managers should forward any questions to Alex.

Relais update: the software has been installed and it is being tested with the assistance of a faculty member. It is anticipated that U of Guelph will be able to do their installations soon. Alex will work with Nancy on communications.

Next meeting: December 12, 8:30 a.m. Balsillie School, room 1-42


 


 


 


 


 


 


 






 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 




 




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February 20, 2013