Skip to the content of the web site.

Library Managers

University of Waterloo
Library Managers, June 6, 2012
9:30 a.m., DC 1568

Present: Annie Bélanger, Pascal Calarco, Betty Graf, Mark Haslett (Chair), Sharon Lamont, Wish Leonard, Susan Mavor, Alex McCulloch, Carl Nagel, Susan Routliffe, Annette Dandyk (Recorder)

Regrets: Nancy Collins, Jennifer Haas, Michele Laing

1. Chair’s Remarks
• Recognition and Commendation
May Anniversaries:
May 1 – Leah Haisoch, Circulation Services, 10 years
May 1 – Leanne Romane, Porter ISR, 5 years
May 1 – Gladys Torres, Circulation Services, 5 years
May 1 – Margaret Uhde, Circulation Services, 10 years

There were no anniversaries in June.

Congratulations to Alison Hitchens who has been elected as chair-elect of ELUNA’s Primo Product Working Group. This will be a four year commitment – one year as chair-elect, two years as chair, and one year as past chair.

2. Business Arising from April 18
There was no business arising.

3. Interim Report of the Ad Hoc Signage Group
The Porter wayfinding signage group worked with d3 Impact Signage Consultants to look at the Library’s non-wayfinding signage. Out of that, it was agreed that a project group would be formed to make recommendations on standards and templates to improve the Library’s non-wayfinding signage. Alex gave an update on the group’s work and nine recommendations.

Key points:
• Create various signage templates for similar groups of signs to provide consistent messaging, branding, orientation, size, and fixture.
• Create a Design Guide that will provide standards/best practices regarding font, graphics, branding, orientation, size, and messaging.
• Create a digital Sign Directory for all signs that are library managed, to ensure consistency, clarity and avoid redundancy.
• Every sign will have a very specific mounting method and either be posted within a designated fixture or on a display board.
• Signage can be reduced from its current state. There are opportunities within groups of signs to streamline information.

A Standing Committee will be responsible for approval of new signs, decisions on which signs can be exceptions to the use of a template, and decisions on which signs can be posted outside approved fixtures.

Managers viewed the Library Sign Directory
http://subjectguides.uwaterloo.ca/content.php?pid=206251&sid=1720274

The project group will move forward after the recommendations have been vetted at LibExec.

4. Mid Cycle Review Update
The President’s Mid Cycle Review (MCR) has developed eight goals (three strategic, five enabling) - the three strategic goals being:
• Advancing research excellence and impact
• Enhance student opportunities and experience
• Advancing quality of education

Two of them (advancing research excellence and impact, and enhancing student opportunities and experience) line up with work that two of the Library Review Working groups have been focussing on.

Three 6 ½ hour MCR action planning sessions, one for each strategic goal, have been scheduled. Mark, Pascal, and Susan will each attend one. Provost Sallie Keller has taken over responsibility for the MCR and will be actively engaged in the sessions. LibExec and Nancy are preparing a summary for her about the work that the Library has been doing. http://uwaterloo.ca/mid-cycle-review/home

5. Access Copyright Licence Update
Mark gave a brief update. The University will not be signing the Access Copyright license.

6. Library Review – Discussion and Next Steps
The Review Leaders met yesterday to discuss next steps. An all staff meeting has been scheduled for Wednesday, June 20, when working group co-chairs will provide an overview of their group’s process and findings, followed by an opportunity for questions and a general Q & A at the end.

The reports from each working group will be available in a password-protected area of the library staff web. http://www.lib.uwaterloo.ca/libreview/Library_Review/index.html
A series of meetings to give staff an opportunity to discuss the reports with each of the co-chairs have been scheduled for June 14, 15, and 19.

7. Around the Table Updates
Wish
Work in Acquisitions is proceeding as usual, but Debbie will be greatly missed.

Sharon
It is anticipated that renovation work on the 6th floor Devitt study room will occur this summer.

Alex
Relais Express: a Relais Express virtual server and one Relais Express workstation have been set up, and we are now able to share a Relais patron database within TUG that allows each to send links directly to patrons of other institutions. There have been ongoing conversations within TUG about how cumbersome the system is, and they are now investigating a product called Relais Express Plus. It is hoped that it could go live by the end of August.

Ares: the upgrade has been postponed. Chris Gray has been working with Atlas to upgrade our virtual server to prepare it for the upgrade to version 4. Steve Weber has also been testing functionality that could provide better integration with D2L that we had with Angel. If testing with Ares 4 goes well, we will upgrade to Ares 4 in late July. Depending on the results of Steve’s testing, the upgrade might not necessarily include the D2L piece.

DC IST Helpdesk: Alex, Jennifer, Sam Gibbon, Bob Hicks and others from IST had a progress meeting in late March to review progress of the pilot. While the number of technical questions has increased to approx. 40%, IST staff are still underutilized. In spite of this it was agreed that the pilot should continue until April 2013 to give it a chance. More aggressive advertising of the service is being planned.

Betty
The Voyager system was upgraded over the weekend. Betty expressed her thanks to Systems staff for a job well done.

Annie
The Porter Weeding Task Force has completed 30-40% of the Duplicates and Superseded Review project, and has now started to review irrelevant materials. A pilot is underway to review material that was sent to Annex.

Congress desk: Judy McTaggart was instrumental for scheduling and getting staff trained on the Porter desk. The additional staffing during Congress went without a hitch.

GeoSpatial Centre: an open house for staff is being planned for the end of June, and a student open house will be held in September.

Carl
Facilities: the annual summer shelf cleaning project will start soon. Construction in the Resource Sharing area is expected to be completed by the end of June.

Susan M
Digital Special Collections Librarian recruitment: the selected candidate declined our offer. There are no plans to repost the position at this time.

Next meeting: June 25 [Note: this meeting was cancelled. Next meeting will be July 18]


 


 






 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 




 




[an error occurred while processing this directive]
March 19, 2012