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Library Managers

University of Waterloo
Library Managers, June 18, 2013
1:30 p.m., LIB 428

Present: Annie Bélanger, Jane Britton, Pascal Calarco, Nancy Collins, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Sharon Lamont, Wish Leonard, Kathy MacDonald, Alex McCulloch, Annette Dandyk (Recorder)

Regrets: Carl Nagel, Michele Laing

1. Chair’s Remarks
• Recognition and Commendation
Welcome to Kathy MacDonald, who will become Head of Porter ISR July 1.

June anniversaries
June 1, Carl Nagel, LTFS, 30 years
June 15, Ben Colussi, LTFS, 25 years
June 16, Laura Bredahl, Davis ISR, 5 years

2. Business Arising from May 8
There was no business arising.

3. Around the Table Updates
Annette
HR will offer a session on changes to Policy 18 for managers and supervisors on July 30, 9 AM – 12 noon, LIB 428.

Betty
The Cataloguing department has undertaken a project for OCUL by cataloguing all of the reports from the National Round Table on the Environment and the Economy. Cataloguing staff will catalogue the material. Betty is working on the logistics of getting the MARC records to Scholars Portal for loading.

Jennifer
Davis ISR and Circulation staff are planning for the repairs to the heating in Davis. Staff will need to be temporarily relocated when their areas are being worked on.

Alex
Retail Services will provide the scanners for free public scanning, which is expected to begin soon.

4. Patron Privacy Questions
Recently, campus police approached the Circulation desk for information about a patron who was thought to be banned from campus. They weren’t inquiring about what the patron had signed out but wanted to confirm the name. Circulation staff declined.

Alex discussed the matter with campus police and with Sharon prior to bringing the topic before the Managers group. Managers discussed the matter of what information we would give, if asked. The TUG Lending Policy states Except when authorized to do so, to protect the privacy of users and their right to consult and borrow library materials without prejudice, the libraries do not release information about library users to any person, institution, agency or association except for reporting financial information regarding materials to the offices of the Registrar, Financial Services and the appeals committees referred to above.

Because requests for information occur infrequently, it was decided that it is not worth having discussions in all three TUG libraries to change the lending policy. Alex will advise Dan Anderson if and when appropriate.

5. Pcard Refresher
Annette will send a reminder about pcard best practices and Finance’s expectations to all pcard holders. Managers were asked to ensure that procedures are being followed.
Action: Annette

6. Fiscal Framework and Library Review next steps
Mark outlined recent activity with respect to retirements and recruitment, and provided a framework for moving forward, within the context of recent changes provincially, and on campus.

Recent and upcoming activities:
• Carl Nagel, Head, Library Technology and Facilities Services
• Annie Bélanger, AUL, Information Resources & Academic Excellence
• Kathy MacDonald, Head, Porter ISR
• Jane Britton has accepted an 18 month temporary reassignment as Head, Special Collections and Archives
• It is expected that the new Head, Digital Initiatives can be announced soon
• The Systems department was split into two new units – Library Technology and Facilities Services, and Digital Initiatives
• Mark has been having conversations within LibExec and with the Office of Advancement about the possibility of a 12-18 month reassignment or secondment of someone to focus on development/ advancement for the Library
• Discussions are underway about the vacancy created by Kathy’s promotion, and about Wish’s upcoming retirement.

Next meeting: July 3


 


 


 


 


 
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July 19, 2013