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Library Managers

University of Waterloo
Library Managers, April 4, 2013
10:00 a.m., DC 1568

Present: Annie Bélanger, Pascal Calarco, Nancy Collins, Betty Graf, Jennifer Haas, Mark Haslett (Chair), Sharon Lamont, Wish Leonard, Susan Mavor, Alex McCulloch, Carl Nagel, Susan Routliffe, Annette Dandyk (Recorder)

Regrets: Michele Laing

1. Chair’s Remarks
• Recognition and Commendation
April Anniversaries:
April 21 – Martha Lauzon, Davis ISR, 10 years
April 21 – Deb Loney, Library Technology and Facilities Services, 5 years

Welcome to Annie – her first meeting in her new role as AUL, Information Resources and Academic Excellence

Last Managers’ meeting for Susan M and Susan R – thanks to both for many strong years of service in the Library.

2. Business Arising from March 20
No business arising.

3. Vacation Reminder
Several years ago the Library began the practice of allowing staff to carry a maximum of 10 unused vacation days into the fall term if they had a planned use, and with their manager’s approval. http://www.lib.uwaterloo.ca/staff/managers/private/vacation_carry_forward.html

Managers were reminded that the expectation is that:
• staff will have used vacation by end of August and if not, they should have a planned use for the fall term
• managers should inform Annette and Sharon.

In future:
• Sharon will send a message to staff before the beginning of the vacation year to remind them to use their vacation over the summer
• she will send a message to managers late in the summer as a reminder about the process.
Action: Sharon

4. Laptops and Tablets
In response to requests for expanding the use of laptops and other mobile devices, it was agreed to provide a number of options:
• Occasional need – laptops or tablets for short-term loans
• Ongoing need
o Replace existing desktop computer with a laptop
o Retain existing desktop computer, supplemented with a tablet
• Interested staff who meet the requirement for mobility for their core work were asked to send a request to their manager by April 5.

Next step: managers will send their consolidated requests to Annette

5. Provincial and campus budgets
Mark gave an update about federal and provincial budget discussions at the recent Board of Governors meeting:
• Work is underway to consolidate a 15-20 page campus strategic plan.
• There was talk about the development of a multi-year budgeting framework. (The Library has always done multi-year budgeting, so we are well positioned.)
• Strategic enrollment and planning. A 3% cap for general tuition will have a significant impact on the university’s revenue.

The campus is entering into another period of fiscal uncertainty. We will have a better sense of the campus budget situation by May/June and will then be able to plan how to move forward.

6. Around the Table Updates
Annette
Managers were reminded to submit departmental staff training and development funding requests by the end of the week.

Alex
Guelph and Laurier have committed to going live with Relais on May 6. An announcement will go out in news@yourlibrary.

The ad hoc signage project group has been working with Creative Services on a template for non way-finding signage, and is getting closer to making recommendations.

Update on single service points recommendation: Circulation staff had two meetings last week to express their comments. The planning group met on April 3 and will continue to develop a plan for moving forward.

Wish
Acquisitions fiscal close: the acquisitions system will go down Tuesday, April 30, and is expected to be back up by Friday, May 3.

Sharon
Work From Home agreements: currently we have ten people on WFH agreements, from four departments.

Nancy
TUG conference, Friday April 19: they have reached full registration of 80. That said, anyone who wants to register later may do so as people will be coming and going through the day and it may still be possible to get into some sessions.

Pascal
Head, Special Collections: the April 5th interview has been rescheduled to May 6th.

Head, Digital Initiatives: the position will be posted externally.

The 2nd IT Strategic Plan open house was last week. Pascal will forward the slide show to managers.
Action: Pascal

LibExec met with Daniela Seskar-Hencic from IAP to discuss the Library’s component within the university’s strategic plan.

Jennifer
An Open House was held in the flex lab to provide an opportunity for people to view and provide feedback on four potential plans that have been developed for the design and refurbishment of the flex lab.

Carl
Carl is working to identify signs that require repairs/changes.

Annie
Transition plans:
• Leeanne Romane, Tim Ireland and Nancy Collins will take on some duties within Porter ISR. Leeanne is ensuring adequate staffing day to day. Tim will manage supplies and facilities issues. Nancy will be the Managers contact
• Annie will continue as Chair of WebOps (the Head, Digital Initiatives will take over when the position is filled)
• Jennifer will take over various committees that Annie sponsored.

Service Desk model pilot: groups are being formed. A meeting has been scheduled for next week.

TUG IR, Print Monograph Management Project: they had their first vendor call with the data extract planning team, and anticipate being able to have the data to them in approx. two weeks.
AODA Web Accessibility Compliance, mandatory courses for staff: Writing for the web course is scheduled for April 15 and 18, and Introduction to Web Accessibility is scheduled for April 22 and 23.

Accessible Text Repository Project (also known as OCUL ACE Portal): we are working collaboratively with AccessAbility Services (formerly OPD) and the Bookstore.

Mark
Interim plans:
• Nancy will continue to come to Managers meetings until decisions are made about how to handle Development and Communications issues
• Rose Koebel will continue to report to Nancy
• Effective April 15, Jane Britton will become Acting Head, Special Collections, and will attend Managers meetings.

Next meeting: April 23


 


 


 
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May 7, 2013