Additional Information
The Safety Office serves as an environmental health and safety resource to the university community to assist students, faculty, and staff in meeting their obligations in provision and maintenance of a healthy and safe campus. Information on safety at UW is available from the Safety Office homepage at: http://www.safetyoffice.uwaterloo.ca
The University of Waterloo is committed to safe working conditions on campus. “Supervisors and all other persons in authority must provide for health and safety, including training in specific work tasks, in areas and operations under their control” (UW Policy 34). In full support of this the Library has developed a safety manual which was first published in 1985, and has since been reviewed and revised several times.
I encourage all staff to read the manual carefully. A copy of it is readily accessible in every library department and on the Library Staff Web.
Mark Haslett
University Librarian
University of Waterloo Library
If someone is stranded in an elevator, it is important for library staff to give reassurance until help arrives. Call out to the person to assure them that you are aware of their difficulty and that help is on its way.
In each elevator there is a Help Button to enable a stranded person to call for help; however, if you discover that someone is stranded, advise Plant Operations at extension 33793 (emergency calls, 24 hours) immediately.
In the event of a power failure, the elevator will remain stationary and, after a brief interval, emergency power will provide lighting in the elevator.
Notify Library Facilities Services Section of Library Technology and Facilities Services at extension 32649 of any elevator malfunction (e.g., elevator not stopping at appropriate level, doors not closing properly). After hours, notify Plant Operations at extension 33793.
Telephone numbers:
Plant Operations Emergency Calls (24 hours) 33793
Library Facilities Services Section 32649
When the fire alarm sounds:
In addition:
If you are caught in smoke while leaving:
If you discover fire (all fires, regardless of size) or smoke, and the alarm has not yet sounded:
In addition to the water hose¹ located at most of the fire extinguisher stations throughout the Library, there is a portable, pressure-charged fire extinguisher located at each station. These extinguishers are filled with water, dry chemical, or carbon dioxide.
Instructions about the type of fire that can be extinguished with the three types of extinguishers are printed clearly on the extinguishers:
The following guidelines should be observed, where possible, to help ensure the safe evacuation of persons with disabilities:
If UW Police arrives at the scene first, seek assistance from them for rescue.
The safe evacuation of all occupants of a building in the event of an emergency is of prime importance. Fire Wardens are staff members who have accepted the responsibility of Warden’s duties in addition to their regular duties. Part of their responsibility is to help ensure quick and orderly building evacuations. The following procedures apply:
Be prepared
In emergencies
NOTE: Should the Fire Warden encounter resistance to efforts to evacuate the building, he/she is not expected to take any action that might endanger the safety or life of any library staff or patron. The Warden’s responsibility ends with ensuring that people are aware that evacuation procedures are in effect. Should people refuse to leave, report the number of persons and their location to the Evacuation Coordinator, Security, Police, or Firefighters as soon as possible.
Evacuation Coordinators:
Dana Porter Library: Sharon Lamont, Carl Nagel (Back-up)
Davis Centre Library: Doug Morton
Annunciator Panels (Communication Stations):
Dana Porter Library:
Room 0120 on the first floor between Receiving Area doors leading to loading dock.
Davis Centre Library: Room 1943B at Receiving entrance near Cafeteria.
Fire Wardens or UW Police may announce the need to evacuate the building. When this occurs, the following procedures should be observed:
In addition:
A lockdown is implemented when there is serious security risk (e.g., violent or armed intruder) to building occupants.
You will be notified of a lockdown procedure through one or more of the following:
If a lockdown occurs, secure an area as follows:
Follow these steps when safe to do so:
Call 911 or UW Police 519-888-4911 or ext. #22222 for all campuses. You may access www.uwaterloo.ca for information.
Please check http://uwaterloo.ca/police/lockdown-procedure for any updates to these procedures.
Telephone Numbers:
UW Police 519-888-4911 or extension #22222 for all campuses.
Carl Nagel, Head, Library Technology and Facilities Services, extension 33477
Sharon Lamont, Director, Organizational Services, extension 33519
Carl Nagel, Head, Library Technology and Facilities Services, extension 33477
Sharon Lamont, Director, Organizational Services, extension 33519
Carl Nagel, Head, Library Technology and Facilities Services, extension 33477
Charles Woods, Systems Administrator and Analyst, extension 33750
After hours telephone numbers
Sharon Lamont 742-3710
Carl Nagel 886-0662
Mark Haslett
883-7391
Systems
Charles Woods 741-9781
First floor receiving area, facing Needles Hall
Receiving door, facing Chemistry 2
Telephone numbers:
Library Facilities Services Section 32649
Library Office 32282
Plant Operations Emergency Calls (24 hours) 33793
Ambulance 911
The following procedures should be followed in those cases of injury which do not warrant following procedures described above:
Spending increasing amounts of time in front of a computer is contributing to a corresponding rise in health concerns directly related to their use. The most common health concerns are repetitive strain injuries, general muscle strain and discomfort, as well as eye and vision problems. If you are experiencing any of these problems, please let your Supervisor know.
Preventing the onset of problems is important. Workstation design, as well as proper work practices can assist in prevention. Health concerns and suggestions for addressing them are outlined in the UW Health & Safety Office's online manual available at:
http://www.safetyoffice.uwaterloo.ca/hse/ergonomics/ergoguide.htm
Ergonomic advice from the Safety Office can be arranged through your Supervisor.
Dana Porter Library |
Room # |
|---|---|
| Micro Service Desk | LIB 108 |
| Circulation Services Workroom | LIB 229 |
| ISR Office | LIB 239 |
| Hallway by Item Prep | LIB 315 |
| Library Office | LIB 426 |
| Systems Department | LIB 512 |
| Office | LIB 702 |
Davis Centre Library |
Room # |
|---|---|
| Circulation Desk | DC 1511 |
| Staff Lounge | DC 1568A |
Musagetes Architecture Library |
Room # |
|---|---|
| Circulation Desk | ARC |
Automatic External Defibrillators are located in the following areas:
Dana Porter Library |
Room # |
|---|---|
| Circulation Services | LIB 229 |
Davis Centre Library |
Room # |
|---|---|
| Circulation Services | DC 1511 |
Telephone numbers:
Ambulance
911
Library Office 32282
Health Services 33541
UW Police 22222
AccessAbility Services 35082
Harassment, in this context, is understood as undue or unreasonable interference with one’s work or working environment. If you are subjected to personal harassment or if you witness some act of deviant behaviour, take the following steps:
Please note that some persons with disabilities may exhibit behaviours that may be misconstrued as harassment. For support, consultation, or information, please contact AccessAbility Services.
Telephone numbers:
Circulation Desks:
Dana Porter 84883
Davis Centre 36913
UW Police 22222
Library Office 32282
AccessAbility Services 35082
Should you observe or encounter a person who appears to be under the influence of alcohol or drugs:
Telephone numbers:
Circulation Desks:
Dana Porter 84883
Davis Centre 36913
UW Police 22222
Should you discover any damage to the Dana Porter Library building (broken windows, doors, etc.), or should you observe that some fixture (toilet, water fountain, etc.) is not working properly, report this to Library Facilities Services Section at extension 32649. In the Davis Centre Library, these reports should be made to the Davis Centre Library Office at extension 33126. In the University Archives (COM), these reports should be made to Library Facilities Services Section at extension 32649.
Advise Plant Operations at extension 33793 of any damage or malfunction that is discovered in the evening or during the weekend, if it is such that it must be attended to immediately.
Notify UW Police at extension 22222 of any damage that might require investigating.
In the case of a power failure, emergency power will provide limited lighting.
Elevators should be checked for stranded persons.
Mark Haslett
Sharon Lamont
Mark Haslett
Sharon Lamont
After hours telephone numbers:
Sharon Lamont 742-3710
Mark Haslett 883-7391
It is not your responsibility to act as a police officer. Resistance may only serve to increase the destruction and bring about bodily harm to staff and patrons. Therefore offer no resistance.
This should be done whenever a large crowd gathers, whether or not aggressive or threatening acts occur. Give the UW Police (extension 22222) the following information:
The UW Police will notify the Regional Police if necessary.
Extension 32282
If you receive a call regarding a bomb threat:
Keep the caller on the telephone if possible without endangering yourself and occupants of the building and WRITE DOWN as much of the following information as you can obtain:
First floor receiving area, facing Needles Hall
Receiving door, facing Chemistry 2
Telephone numbers:
UW Police 22222
Library Office 32282
A decision to "close" during the day will be made by the Provost, in consultation with as many of the following as can be reached: the Director of Police & Parking Services, Director of Communications & Public Affairs, and Director of Custodial & Grounds Services. Such a decision will specify whether the closing is "immediate" or at a stated hour and will be conveyed to departmental offices as expeditiously as possible, as well as being posted to UW's homepage and conveyed to local radio stations. Unless otherwise specified, the closing continues from that hour until 7 a.m. the next day. At the designated hour, staff and faculty (except those providing "essential services") are entitled to leave, without loss of pay. As seems reasonable, a Department Head may give permission, for staff and faculty to leave sooner. A class or examination that would continue past the specified closing hour is cancelled in its entirety, as are scheduled evening classes.
A decision to "close" will be conveyed by the Provost to the Director of Communications & Public Affairs, who will arrange to: post details on UW's homepage, amend UW's automated telephone greeting, and notify local radio stations as necessary. The Provost, with assistance from C&PA, or others as required, will notify Executive Council, the Faculty and Staff Association Presidents and the student Presidents (Federation of Students, Graduate Student Association) who, in turn, will notify others under their jurisdiction. In such circumstances, individuals are to consult UW's homepage, tune in to a local radio station or call UW's Infoline (1-866-470-0910) to learn whether UW is closed.
For further details:
http://www.adm.uwaterloo.ca/infosec/guidelines/stormclosing.htm
¹Note: Notice of a campus closing will be posted on UW's homepage, normally by 7:00 a.m., remaining in effect until 7:00 a.m. or later the next day. Radio stations that can be expected to carry announcements include CKGL (570 AM), CKKW (1090 AM), CHYM (96.7 FM) and KOOL-FM (105.3 FM).
Certification in first aid training remains effective for 3 years.
Name |
Department |
Extension |
|---|---|---|
| Ben Colussi | Facilities Services Section | 32649 |
| Annette Dandyk | Library Office | 32661 |
| Karen Davidson | Circulation Services, Porter | 32839 |
| Leah Haisoch | Circulation Services, Porter | 33648 |
| Ted Harms | Interlibrary Loan, Porter | 32993 |
| Ahmed Kenawy | Circulation Services, DC | 33761 |
| Nadeem Lawji | Interlibrary Loan, Porter | 33458 |
| Doug Morton | Information Services & Resources, DC | 32648 |
| Jamie Reilly | Circulation Services, DC | 32489 |
| Nancy Schaffer | Circulation Services, Porter | 38597 |
| Derek Scoular | Circulation Services, DC | 33938 |
| Al Smith | Cataloguing | 38737 |
| Mark Spencer | Cataloguing | 38700 |
| Carol Steele | Information Services & Resources, Porter |
35062 |
| Laurie Strome | Circulation Services, Porter | 35520 |
| Stefaniada Voichita | Circulation Services, DC | 35277 |
List last updated December, 2012
Note: See Section 7.4 for the location of First-Aid Kits.
Library |
Evacuation Coordinator |
Back-up |
|---|---|---|
| Dana Porter Library | Sharon Lamont | Carl Nagel |
| Davis Centre Library | Doug Morton |
1st Floor |
Warden |
|---|---|
| Library Facilities Section | Jim Illig, Benny Colussi |
| Special Collections | Susan Mavor, Jane Britton |
| Circulation Services | Ann Naese, Amy Zhao |
2nd Floor |
Warden |
|---|---|
| Adaptive Technology Centre | Janet Wason, Jane Forgay |
| Information Services & Resources | Helena Calogeridis, Derek Scoular |
| Circulation Services | Laurie Strome, Leah Haisoch, Nancy Schaffer |
3rd Floor |
Warden |
|---|---|
| Cataloguing | Roslyn Keller, Mark Spencer |
| ILL/DD, Binding, Acquisitions Unit, Approval (Ref) | Gabrielle Huber, Wish Leonard |
| TUGbars | Karen Davidson |
| Geospatial Centre |
4th Floor |
Warden |
|---|---|
| Library Office | Pascal Calarco, Annette Dandyk |
5th Floor |
Warden |
|---|---|
| Systems & Circulation Services | Chris Gray, Karen Fleet |
Department |
Warden |
|---|---|
| Information Services & Resources | Jackie Stapleton |
| Circulation Services | Aziz Aboueleinin, Sarah Martin |
List updated December, 2012
| Carl Nagel, Head, Library Technology and Facilities Services | 33477 |
| Sharon Lamont, Director, Organizational Services | 33519 |
| Mark Haslett, University Librarian | 33568 |
| Carl Nagel, Head, Library Technology and Facilities Services | 33477 |
| Sharon Lamont, Director, Organizational Services | 33519 |
| Carl Nagel, Head, Library Technology and Facilities Services | 33477 |
| Carl Nagel, Head, Library Technology and Facilities Services | 33477 |
| Susan Mavor, Head, Special Collections | 33122 |
| Rose Padacz, AccessAbility Services | 35231 |
Floor 1
Floor 2
Floor 3
Floor 4
Floor 5
Floor 6
Floor 7
Floor 8
Floor 9
Floor 10
updated Winter 2013