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Web Operational Management Group

Minutes of the Meeting of July 10, 2002
Davis Conference Room, 1:30 - 3:00 pm

Present: Chris Gray, Bill Oldfield, Marina Wan (Facilitator; Recorder), Charles Woods

Regrets: Linda Hastings, Esther Millar

  1. Minutes of meeting, June 12, 2002
    Approved.

  2. Business Arising
    7. The finalized WebOps Meetings & Agenda Procedures are entered into the WebOps' web site, at: http://www.lib.uwaterloo.ca/staff/webops/
    minutes/meetings.html    .
    9. Searching using OpenText will be maintained as it is, but google search will be used on the new Library web's top page as previously suggested.

  3. Agenda Review
    Add 8. Public Workstations Use Statistics
    Add 9. Training to Support Top Page Changes

  4. New Library Web implementation

    Progress Report on New Library Top Page Design

    • The simplified steps of the conversion process are entered into our web site.
    • Graphics made a new design of the top page, along with a new banner. Marina responded with email to suggest keeping the navigation bar and the terms of the headings that had gone through many tests and much consideration, and to indicate that a new design would require additional work to turn it into a working prototype. CNAPG may have a meeting soon. More user tests may be conducted. Marina will keep WebOps' members infomed.
    • Charles expressed preference to the banner of the original design.

    Preparing for TRELLIS Upgrade

    Anne Fullerton was concerned about the timing of the scheduled new top page implementation that would happen just before the TRELLIS upgrade, but had accepted Charles's suggestion to redirect TRELLIS to the backup catalogue. Since TRELLIS upgrade may take only a few hours, a link to the backup catalogue can be placed below the TRELLIS search form for the weekend. Charles will find out more on the number of hours that TRELLIS will be out of service.

  5. EZproxy Implementation
    It is proposed that the date to formally lauch the new service be July 29, a Monday. Marina will notify both ISR/information desk staff and Systems' staff to check out the new proxy site.

    Charles will notify the Systems Managers and will outline actions and decisions responding to their list of suggestions.

    The public information web pages were approved. The descriptive text will be changed to non-bolded characters. Chris will dress up the EZproxy login pages.

  6. OCUL/Local Staff Directories
    Bill demonstrated the OCUL directory built with ColdFusion and explained the concept of a more up-to-date directory. When OCUL members are able to update their directory information and link to their own institution's section directly, they may use the directory as the local one and update regularly, and thus results in an constantly up-to-date OCUL directory. Faye Abrams is going to promote this in other OCUL libraries. Chris suggested that individual institutions might have their own needs of additional fields and Bill agreed that additional fields could be added.

  7. Virtual Reference Update
    Marina reported that VR was very slow in pushing pages at times, and Doug Morton found that the problem occurred mostly in networks in the US. Other problems will also need to be sorted out with LSSI. Earlier, a tentative date to implement VR was set to be July 22. Charles mentioned that George Loney had enquired about installing LSSI software locally. Marina thought one advantage of LSSI was that there was no local maintenance. She will check with Doug on this possibility.

  8. Public Workstations Use Statistics
    The Public Workstations Review Committee would like to know the pattern of use of the public workstations. Bill requested that a month's weblog data be analysized with the resulting web page sent to the Committee. Charles will be proceed with this.

  9. Training to Support Top Page Changes
    Marina reported that Linda Hastings would train Esther, Rose Koebel and Marian Davies to support the update of the new top page and its menus soon. Training was planned for Esther and Rose before. Marina had requested that Marian be trained as the Porter person. Marian recently received Fireworks at work and had been using it at home.

  10. Around the Table
    Charles reminded members to be on time.
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July 15, 2005