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Web Operational Management Group

Minutes of the Meeting of June 25, 2003
1300h, Lib 428

Present: Chris Gray, Esther Millar, Bill Oldfield, Paul St-Pierre (recorder), Marina Wan (Facilitator)

  1. Minutes of Meeting June 11 - Approved

  2. Business Arising
    • #2 #7 - validation problems continue with xhtml 1.0 Trans - ACTION: Chris to continue checking
    • #8 Discipline pages - ACTION: Marina will ask Marian about new graphics for discipline pages.

  3. Agenda Review - switch item 4 <-> 6.

  4. Schedule for archive CD
    • Charles needs to notify IST to archive site
    • site needs to be frozen. Expected to take approximately 3 hours.
    • Charles will pick a time. Staff will need to be notified that they should not make any modifications during archiving.
    • There are some clean-up issues with respect to orphan files.
    • Older version of web pages should be kept, possibly as screen captured .jpg files, in order that the Library can maintain a history of site development.
    • CNAC has requested a copy of all prototyping work.
    • Recommend that archive be created as soon as possible. Summer is a good time when many staff are on holiday anyway, so won't be making modifications.
    • ACTION: Marina to ask Charles to archive site by mid-late July.
    • ACTION: Esther will coordinate site cleanup by webmaint staff on returning from holidays.

  5. Retention of News Items from main page
    • Should we keep news items for 1 year? Should they be linked from other pages? Will they become orphan files? Should they be stored in a folder? They are currently distributed in various locations.
    • Recommendation: create print archive of news items to be kept in a binder for archival purposes. This will save server space. ACTION: Esther to create binder, print files, and keep in her office.

  6. Concern about 700 pixel width for Gold Standard adherence (Esther)
    • Joe Szalai is redoing the Borrowing pages and is concerned about maintaining the appropriate page width.
    • Text will wrap automatically. The only necessity is that all images, and other fixed width items such as tables, be <= 700 pix.
    • ACTION: Chris to pass along recommendation above to Joe. He will also discuss the matter of moving toward CSS design in lieu of tables.

  7. Project on Content Management - review of charter
    • http://www.lib.uwaterloo.ca/staff/webops/
      cms/charter.html
    • Web Ops to consider composition of Review Team
    • Concern was raised about the dominance of technical people on the team. Recommendation that 3 front line staff (instead of 2) be on the team, including at least one ISR Librarian, as well as representation from User Services.
    • ACTION: Bill to pass recommendation about team composition to Mark Haslett.
    • ACTION: Bill & Chris to draft and send letter to webmaint-l seeking expressions of interest in joining the review team. The message will include a link to the charter.
  8. Around the Table
    • Marina: Structural review of WebOps to be delayed until September.
    • Paul: LT3 is a stakeholder in any changes made to the Library site, as there are many links from UWone courses to various parts of the Library site.
    • Bill: E-reference database almost live. Also in process of testing ColdFusion web services.
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July 14, 2005