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Web Operational Management Group

Minutes of the Meeting of July 23, 2003
1300h, Lib 428

Present: Chris Gray, Linda Hastings, Esther Millar, Paul St-Pierre, Marina Wan (Facilitator), Charles Woods (recorder)

  1. Minutes of Meeting June 25 - Approved

  2. Business Arising
    • #4 2 copies burned of /htdocs. Esther will create an archives area and then proceed to cleanups. Linda Hastings will attend to the images and index areas.
    • #8 Discipline pages - Linda will be responsible for the images on the discipline pages
    • #5 Retention of News items -- after discussion it was decided an electronic copy only will be kept. Archive and retention issues are being discussed in the Content Management group.
    • #6 Concern about 700 pixel width for Gold Standard adherence -- Chris has passed the recommendation on to Joe.

  3. Agenda Review - none

  4. Report on Co-op Interviews
    • Marina reported that a co-op student, Mike Wang, has been hired to assist with ISR web-quality/validation issues. She described the questions asked in the interview and noted that several of candidates did not qualify because of faulty-filtering of applications
  1. Report on Disciplines' project
    • work contines apace on the development of new discipline pages
    • Linda is working on new graphics to accompany the pages.
    • usibility tests will not be done at this time.
  1. Keeping Track of Changes
    • Paul noted that it would be advantageous to keep a record of changes to the website. He advocated that it was important to keep a record of a change with regard to who, what and when a change was made, and a note about the reason for the change. Often the group revisits previous decisions because of the lack of such a record and it was noted that it was onerous to search voluminous Webops minutes to research the history of a problem.
    • Some options were discussed:
      • who, what,when,where and why comments in metatags of a page
      • a newsgroup log
      • a majordomo list similar to the TRELLIS tsysadmin-l group.
      • a blog
  1. Facilitator of next meeting
    • Several members will be away on vacation. The next meeting will be called as required by C. Woods

  2. Around the Table
    • cw: some anomalies in "library" httpd.conf file fixed.
    • cw: pilot used to provide library web site during "library" OS upgrade.
    • em: will run Linkbot again. Since last run there are fewer orphan files yet twice the number of broken links
    • psp: Paul noted his last day was Aug 8. The group lamented his impending departure. He noted that the issues of accountability and putting the user first were ones that he hoped the WebOps group would continue to promote. The usibility report will be tabled in September.
    • cg: noted that the Content Management Group is now under way and that they have had a good initial meeting. A charter outlines their goals; tasks have been assigned to each of the members. In the first meeting the charter was reviewed and then the group engaged in a brainstorming session on issues such as:
      • consistency, usability and content duplication on the library site
      • to what degree the library site can be re-made or not
      • the possibility that CMF may take away a content-creator's freedom
      • the improvements CMF could bring to the site

      Three items need attention:

        1. what are the current problems
        2. what is needed
        3. a plan
    • psp: stressed the need for the news@library item on the library page to be current. If it presents outdated information it becomes a waste of page real-estate.Esther will review this with Mary Stanley
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July 14, 2005