Minutes of the Meeting of March 7, 2007
1:30 - 3:00 pm, Davis Conference Room
Present: Chris Gray, Tim Ireland, Esther Millar, Doug Morton, Bill Oldfield (facilitator), Dan Sich (recorder), Charles Woods.
- Minutes of the meeting of Feb 7, 2007
Approved with minor corrections.
- Business Arising
Included in agenda review.
- Agenda review
Added MultiSearch, Membership/Welcome, Google Analytics, Meeting Time, Wiki Training, Blogs, Quick Poll, IE7 Printing Fix, Web Page Ownership & Responsibilities.
- MultiSearch (Bill, Charles)
Excerpt of email to OCUL-L@listserv.uoguelph.ca from Leslie Weir: "...Please note that the [OCUL MultiSearch] group is recommending that Scholars Portal drop MultiSearch as an early adopters initiative and that each participating institution make its own decision about renewal. ...CSA never brought MultiSearch and Illumina together as planning (which was a motivating factor in our decision to implement MultiSearch) and that CSA is moving away from supporting MultiSearch...."
Note that OCUL's was a limited trial/implementation, and that the MultiSearch / federated search concept has not and should not
be dismissed.
Action: Charles will find out what UG is doing.
- Membership/Welcome (all)
The group welcomed Tim Ireland and Doug Morton as members. Charles will have them added to the WebOps alias.
- Google Analytics (all)
Action: Bill will contact Linda Teather, Allan Bell, Alex McCulloch and Library Office re. website use statistics.
The group identified the following needs:
- number of hits
- pages users are coming from
- pages users are going to
- users country
- how long people stay on pages
Action: Charles will give Doug & Tim a Google Analytics walk-through.
Action: Charles and Chris will set-up a (protected) wiki space wherein they will consolidate log analysis ideas. Included will be a generic login information for Google Analytics.
Action: Charles and Chris will email WebOps a request for examples of libraries using statistics to improve their websites. Submissions are due before our next meeting.
Action: WebOps will use the 6-month project outline suggested by Allan Bell.
- YouTube for advertising instructional sessions, proposal (Tim)
Tim shared his proposal with WebOps.
Note: We can install YouTube widgets on our webpages.
External hosting of videos is appealing as it allows us to test the concept before we invest too much money or effort in it.
Action: Bill will talk with Allan to see where admin stands on YouTube as an advertizing mechanism (i.e. that it is not seen as too 'non-academic').
Action: Bill with explore YouTube browser/technical requirements with Carl (likely relate to having the most up-to-date version of Javascript, and Macromedia's Flash Player).
Action: Bill will communicate these requirements to the desktop image group to ensure that the public and staff workstation images support YouTube widgets.
WebOps endorses this dynamic & interactive spirit of YouTube.
Tim will likely require video-editing software (such as Windows MovieMaker) for editing digital video. Action: Bill will check with Carl re. video editing software. Suggestion was put forth that this software be mounted on one of the new Systems laptops, 3 of which also include ViewletBuilder.
- WinHTTrack archive (Esther)
Esther used WinHTTrack to archive some Architecture webpages.
Decision: Archived pages will be kept in a password-protected area in a different directory.
Action: Chris will examine the software again re. external URLs.
Action: Esther will look at the filtering capability.
- Meeting Time
Decision: Changed to 2:00.
Action: Esther will update BookIt.
- Wiki Training
People are using the wiki, requesting wiki accounts, and being steered-towards the wiki (when appropriate) by wiki advocates. Training and proper use guidance need to be supplied.
Decision: To ensure that the wiki is not used when another tool is more suitable, or used inappropriately, wiki bureaucrats (currently Chris, Dan) will provide prospective account-holders with guidance and determine whether indended use of wiki is appropriate.
Action: Chris, Dan and Esther will schedule two brownbag sessions (for Porter & Davis ISR).
Decision: Esther and Dan will provide hands-on, one-on-one training in wiki use.
Note: Once someone has a wiki account, they will have access to any wiki page not in a protected User Group area. Decision: The wiki should be kept internal to UW Library (at least for the time being) to avoid damage to its contents.
- Blogs
Action: Chris will set up blogs for Christine, Dan, Doug, Rachel, Tim.
Notes: It is relatively straightforward to import contents from blogger/blogspot blogs into WordPress (our blog software of choice). It is possible to include MeeboMe widgets in WordPress blogs.
- Quick Poll
Action: Chris has received
specs from LibWebReview and will proceed with creating the quick poll code/script.
- IE7 Printing Fix
Chris's work is ongoing.
- Web Page Ownership & Responsibilities
Several pages for which WebOps (Marina) was responsible (including wireless instructions, printing instructions, etc.) need to be monitored for currency by authoritative sources (e.g., Carl).
Decision: WebOps (Bill) will continue to hold responsibility for these pages, though others (e.g., Jon, Doug) might end up doing the actual HTML editing.
Action: Bill will formalize contact between Carl
and page maintainers.
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March 22, 2007
