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Web Operational Management Group

Minutes of the Meeting of January 14, 2009
2:00 - 3:30 pm, Dana Porter LIB 428

Present: Allan Bell (Chair), Nancy Collins, Marian Davies, Chris Gray, Esther Millar (Recorder), Doug Morton, Charles Woods

Regrets: Tim Ireland, Bill Oldfield

  1. Approval of WebOps Minutes of November 26, 2008
    Approved with changes.


  2. Business Arising
    #6 Clickable Banners - ACTION: Chris will implement the changes proposed by Esther and Nancy for the Quick Poll. It was noted that the Quick Poll was spammed again last week. Nancy will monitor.


  3. Agenda Review
    No new items added.


  4. News Flashes on the Homepage
    Doug raised the questions of how we can be notified in a timely manner when services like SFX are going down and how do we notify users.
    ACTION: Charles will send us a link for the IP status page so we can see how that looks.
    ACTION: Nancy will think about the best way and place for alert messages. Would a system status page be helpful? How much info do we want to put out to people? She will also continue to look into blogs.

    Meanwhile, a quick alert message can be added to the Current News area of the Homepage by any WebOps member. First send to group for quick approval before making live.

  5. LibX
    We acknowledged that it is time to begin promoting LibX, but first the following steps need to be done:
    - review the documentation page (ACTION: Bill and Nancy)
    - review navigation to the page (ACTION: Nancy)
    - review implementation procedures (ACTION: Bill, Chris, and Allan)
    - bring back to WebOps for approval (ACTION: Bill)
    Since Tim had been looking at the widgets, Nancy will also talk to Tim to see what work he may have already done on this.

  6. Around the Table

    1. Charles suggested an agenda item for the next meeting - inserting code to add a Primo box.
    2. Charles will move a copy of htdocs into Pilot as a standby in case of emergency (ACTION: Charles)
    3. Charles noted that our website is up to 8 gigs in size again – ACTION: Esther & Charles will look into cleanup of the site
    4. Charles noted that Monday was a good day - Primo went live
    5. Nancy raised the issue of the use of Sharepoint. Should guidelines be set up? What should still go on the Staff Web? Questions about redundancy, statistics, cleanup, and appropriate access were raised.
      ACTION: Charles will ask Stephen Markan whether it is possible to run Google Analytics on the Sharepoint sites. ACTION: Allan will meet with Alex, Jennifer, and Annie to talk about Sharepoint setup and access to information as appropriate.
    6. Nancy provided a quick review of the audio session: Ten Trends & Technologies for 2009.
    7. Marian noted that the Subject Guide Review Group has been meeting fairly regularly and has been identifying examples of sites they like, and looking at issues of site conversion and maintenance. They are preparing a report for Susan R., Annie, and Jennifer.
    8. Marian: Where Is It? coordinates are inaccurate since the shifting of books on floors 6 - 10 in Porter. Floors 9 & 10 have been updated; floors 6-8 still need to be done. Once the files are updated, Marian will update the coordinates.
    9. This term Marian is taking the course Introduction to Digital Humanities at the University of Toronto
    10. Allan has been working on an Library IT Review. He has reported to managers and is preparing documentation to be shared with Library Staff.
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January 26, 2009