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Web Operational Management Group

Minutes of the Meeting of February 11, 2009
2:00 - 3:30 pm, Davis Library Conference Rm 1568

Present: Allan Bell (Chair), Nancy Collins, Chris Gray, Tim Ireland, Esther Millar, Doug Morton, Bill Oldfield (Recorder), Charles Woods, Marian Davies

  1. Approval of WebOps Minutes of January 28, 2008
    Approved with adjustments.

  2. Business Arising
    Charles demonstrated the new Google Analytics capabilities to WebOps. #2.4 Allan, Nancy and Tim met regarding "News Flashes" and the work is continuing.
    #4 Charles will demonstrate the new Google Analytics capabilities at a future ISR meeting.
    #5 Allan, Chris and Bill did not manage to meet regarding LibX and promotional plans will wait until the technical issues are finalized.

  3. Agenda Review
    6 - Privacy Statement

  4. Subject Guides Proposal
    Nancy outlined the Subject Guides proposal prepared by the group, which was followed by discussion.

    Allan agreed to be the project sponsor and carry it forward but he wants the proposal expanded. The proposal should clearly state the problem and the benefits that can be gained and resources required for the project. All the stakeholders should be identified, involved and kept aware of progress to ensure buy in. Allan suggested following the proposed Project Request and Definition Protocol prepared by Bill last year as a guide.

    A Content Management Systems (CMS) for Waterloo is coming and it could be used for the Subject Guides.

    Action: Bill will send a copy of the relevant portion of the proposed Project Request and Definition Protocol to the members of the group.
    Action: Bill will collect Google Analytics stats relating to the current use of our subject guides.
    Action: Nancy, Marian, Doug, Tim and Bill will rework the proposal and present it at a future WebOps meeting.

  5. Special Collections Project
    Esther introduced a Souvenir Booklet project proposed by Special Collection. The project involves the web delivery of a number of scanned images from a collection of souvenir booklets. Esther is looking at template modifications to accommodate their requests.

    Esther asked if there was software that could place a watermark onto an image on the fly so that multiple copies of an image would be unnecessary. There may be software available but no one knew of any.

    Marian noted that that she had talked to Jane and Anita and was looking at web sites of digital images to see what was possible for the delivery of digitized collections.

    Nancy mentioned that she has been talking to Susan about creating a video to introduce Special Collection services to students and faculty.

    Action: Marian will send some links to WebOps of digital collections she has located .

  6. Privacy Statement
    There was discussion of the email from the University Webops group about adding a "Privacy Statement" to the footer of University's web pages. There was discussion of the protocol for such requests, which are infrequent. The replacement of the site or subsite URL in the footer with a link to the Privacy Statement seemed to be the accepted strategy.

    Action: Esther will check with Pat and make the appropriate change to the Library's footer.

  7. Around the Table

    1. Charles discussed the space needs and potential speed delivery problems that may arise from some additional UMD images. There are many issues that can effect the speed of delivery but size of the file is significant.
      Action: Charles will meet with UMD staff to discuss the size of files and potential delivery issues. Marian asked to join the meeting.
    2. Nancy is working with Tim to develop some Web 2.0 training sessions for ISR. They have some information from York to start with. The goal is to raise the bar in ISR in Web2.0 technology.
      Nancy has received 4 new banner images from Kelly Teahen of Communications and Public Affairs. The Library is currently running 8 images plus the contest banner. The idea is to replace 4 of the older banners with the new images.
      Action: Nancy and Esther will implement the changes.
    3. Chris reported that he has been appointed team leader for the RedDot CMS (Content Management System) evaluation of the campus CMS project.
    4. Marian reported that the "Whereisit" system has been updated. The addition of the "Whereisit" book location system to Primo was mentioned by Charles. This has always been seen as the potential most beneficial use of the "Whereisit" system.
    5. Allan reported on the OCUL Discovery Layer Meeting held in Toronto where Libraries with discovery systems met to discuss their experience and explore OCUL's role. A web services model for integrating scholarsportal into a discovery layer is being explored. A report will be issued of the next OCUL Directors'meeting.
    6. Bill reported that the Systems portion of the Ontario German Bibliography project is complete and suggested that a demo might be appropriate to keep WebOps members informed about the systems that form part of our web delivery process. Bill also mentioned the Government Information System for a possible demo since he is introducing it to Agnes Zientarska-Kayko who is now responsible for Government Information.
      Action: Bill will arrange with Esther to schedule demos in future in WebOps meetings.

  8. Next Meeting: Mar. 11, 2009 at 2:00 pm in Porter 468. (Recorder Charles)

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June 23, 2010