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Web Operational Management Group

Minutes of the Meeting of January 26, 2011, 2:00 - 3:30 pm
Davis Conference Room

Present : Annie Bélanger (Chair), Marian Davies, Chris Gray, Adrian Kemp, Esther Millar (Recorder), Doug Morton, Charles Woods

Regrets: Nancy Collins

  1. Approval of WebOps Minutes of November 24 and January 12 – approved with minor revisions

  2. Business Arising
    Minutes of November 24, 2010
    Still outstanding -
    #4 LibGuides Issues
    (4) Annie/Esther/Adrian K./Kathy S./Jennifer are meeting next week to decide on a direction for widgets on LibGuides.
    Cleanup of Discipline Areas is progressing.
    #7 Blog Server
    ACTION: Chris will produce a list of all blogs for Annie & Jennifer to review to determine which blogs need to be migrated to the new server.

  3. Business Arising
    Minutes of January 12, 2011
    #4. Phased Protocol Website
    ACTION: Annie will forward the proposal to LibExec next week.
    #7. RACER link from left-side menu
    Wish liked our solution. Esther has created the button (Search as guest).
    ACTION: Chris will apply the login form and button to the current RACER page.

  4. Waterloo Web Phasing Plan - Library Implementation
    Esther has been applying the new protoocol to the test site at: www.libtest.uwaterloo.ca/ .
    - to implement will require over 100 files to be edited in some way (editing css & templates, resizing banners, replacing code with ssi's, etc.)
    - some questions on how to handle cross-unit pages (e.g., Academic Integrity Tutorial, etc.) have been referred to Sarah Forgrave who is working with Creative Services for recommendations
    - printing has not been addressed in the phasing plan. Esther has forwarded this concern to Sarah as well.
    - Esther will be attending an open session on "Understanding and Applying the University of Waterloo Web Phasing Protocol" on Monday, January 31.

    Annie reviewed a timeline she put together for Web Redesign beginning with the phased protocol in February. Clarification was made that this does not include the library staff web site or sites such as Scholarly Societies and Wellington Waterloo Dufferin Library Health Network. [It is now available on the WebOps Sharepoint site with Annie's revisions/additions from today's meeting.]

    When asked if the timeline is realistic a comment on how vacations may impact this was raised and the concern noted that we will not be able to take advantage of skills being developed across campus.

    Decision: implementation of the phased header will take place the week of February 14.
    ACTION: Annie will send out the proposal to LibExec on Tuesday and then to Managers. Messages to content developers will follow on February 7 and to all library staff around February 14..

  5. Subject Guides and Search
    The library search is not recognizing files from subjectguides.uwaterloo.ca.
    ACTION: Chris will look into getting the subject guides included in the library Google search.
    ACTION: Adrian will check into changing the http 404's generated for discipline pages that have been deleted into http 301 moved permanently.

  6. Competencies & Skills
    The extensive list of skills recorded on spreadsheet was the result of a brainstorming session. We acknowledged that the lead for some skills may reside outside our group or the library, and that some filtering/removal will occur.
    ACTION: ALL. Annie will update the spreadsheet. All group members will enter their areas of expertise and skills.

    Further discussion will resume at the next meeting.

  7. Options & Opportunities Proposals
    Deferred to the next meeting.

  8. Around the Table
    No around the table items.

  9. Next Meeting: February 9, Porter 428, 2:10 pm – 3:40 pm.
    Recorder: Doug.

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February 2, 2011