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Web Operational Management Group

Minutes of the Meeting of November 9, 2:00 - 3:30 pm
Dana Porter Library, LIB 428

Present : Nancy Collins, Marian Davies, Chris Gray, Alex McCulloch, Esther Millar (Recorder), Doug Morton, Charles Woods (Chair)

Regrets: Pascal Calarco, Annie Bélanger

  1. Approval of WebOps Minutes of October 26
    Approved with minor corrections.

  2. Business Arising form the Minutes of October 26

    #2.2 Business Arising #6 Around the Table. Marian already had permissions to create new sections on the SharePoint site.
    Chris has added Musagetes to the room booking system.
    Action: Chris     - still need to add Map Library.

    #2.5 Usability Studies
    Marian noted that posting documents to SharePoint is postponed until Annie's return when she can provide supervisory guidance on how/where all reviews should be posted.

    #4. Popular Choices menu
    Re: request to add JStor to Popular Choices menu. Group decided to add the choice.
    Action: Doug will send the necessary information to Chris who will make the update.
    Action: Charles will notify Tim of our decision.
    Re: RefWorks Help link. Chris removed the link.
    Action: Charles     will email Tim and Sandra to notify them.

    #5. Help & Instruction Page
    Action: Charles will contact Jane and advise her that, in our interim phase, we are willing to accommodate her request to move the quick links from the secondary navigation to the primary navigation under Help & Instruction. He will ask Jane to consult with the appropriate constituencies (ISR and Circulation) before we proceed.

    #6. Library Self-Study Review
    The spreadsheet was completed and submitted on schedule.

  3. Agenda Review
    Add #5. Web Advisory Meeting Review - Chris.

  4. Library Review
    WebOps review takes place on Monday, November 14, Davis Conference Room. Be there at 8:45 am. We'll be meeting together with Ad Hoc Discovery and Access. Facilitator: Kathy Szigeti.
    Charles reviewed the agenda for the meeting and the six themes that have been identified as part of the review.

  5. Web Advisory Meeting review
    Chris reviewed the minutes of the October 19 meeting. In addition he mentioned:
    • Co-op students are being hired to assist with training and content migration.
    • When Eva talks about migrating the 1,000+ sites beginning in January, this doesn't include the Libary's site. We come after. It is generally accepted that library websites have different needs.
    • Content re-use Tips & Tricks Reference Sheet.
      Action: Chris will forward the revised version when it is approved.

  6. Around the Table
    • Esther has edited preferences in Contribute to allow Circulation (Wish and soon Mary Lynne) to edit the hours.js file via Notepad and publish it through Contribute Publishing Services. Special access arrangements are no longer required.
    • Esther noted that Rose Koebel is taking over the responsibility to run Linkbot reports as well as send out individual reports to maintainers with corrections required in their areas of responsibility. Linkbot is only being run on the public portion of our site (since it crashes if we try to run a complete report). If groups/departments under the Staff Web would like a report they can request it from Rose. In addition, she is also running the link checker that is within LibGuides and sending those errors out as well.
      Action: Charles will check with Kathy Szigeti on how/when link checking within LibGuides is handled by Springshare.
    • Chris reported that we received a request from the Centre for Extended Learning to change the URL for our Services for Extended Learning Students page to reflect their new name - i.e., change the DistEd portion to cel. Chris made the change and created a permanent redirect. The URL is now: http://www.lib.uwaterloo.ca/cel/
    • Chris reported that interviewing has begun for the two 1-year contract positions in Systems. They hope to have the positions filled for the beginning of January.
    • Charles noted this was his last meeting as facilitator. We applauded him for a job very well done.
    • Marian noted that the Primo Central Usability Testing final report is due on November 25. There are still a few surveys being done.

  7. Next Meeting: November 23, 2:00 pm – 3:30 pm, Davis Centre Library, Conference Room 1568
    Recorder: Doug

    Esther will schedule meetings for 2012 on the second and fourth Wednesdays each month from 2-3:30 pm. Meetings will alternate between Porter and Davis.

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November 25, 2011