Minutes of the Meeting of November 23, 2:00 - 3:30 pm
Davis Centre Library, DC 1568
Present : Annie Bélanger (chair), Pascal Calarco, Nancy Collins, Marian Davies, Chris Gray, Alex McCulloch, Esther Millar, Doug Morton (Recorder), Charles Woods
-
Approval of WebOps Minutes of November 9
Approved with minor corrections.
- Business Arising from the Minutes of November 9
2.4. Popular Choices menu
Re: request to add JSTOR to Popular Choices menu. Group decided to add the choice. Doug has sent the necessary information to Chris.
Action: Chris will make the update.
Action: Charles will notify Tim of our decision.
Charles has emailed Tim and Sandra to notify them of the removal of the RefWorks link.
2.5. Help & Instruction Page
Action: Charles has yet to contact Jane and advise her that, in our interim phase, we are willing to accommodate
her request to move the quick links from the secondary navigation to the primary navigation under Help & Instruction. He will ask Jane to consult with the appropriate constituencies (ISR and Circulation) before we proceed.
- Agenda Review
Reordered
Add #4 Musagetes room booking
Add #5 Guide to Extended Learning
Add #6 Circulation pages on Sharepoint
- Musagetes Study Room Booking
It was noted that users are booking the study room in Musagetes without realizing it's located in Cambridge.
Action: Chris will change the entry in the drop-down menu to include "Cambridge".
- Guide to Extended Learning
Action: Annie will speak with the people involved.
- Circulation Pages on Sharepoint
Charles expressed concern about the move of Circulation pages from the staff web to Sharepoint, asking if other staff might lose access to information they would need. He also noted there could be a loss of use statistics and indexing. Alex noted that only about 5% of the material in the Circulation area is for public consumption.
Action: Annie will invite Chris Halonen to speak to us and other interested staff about archiving of web material.
Action: Charles will speak with Stephen Markan about use of Google Analytics with Sharepoint.
Action: Pascal will form a subgroup to investigate Urchin (statistical package)
Action: Pascal will investigate moving more material to Sharepoint with special reference to implementation and policy.
- Governance: Next Steps
Annie posed the questions - Where do we want to go with our website? What is the purpose of WebOps? If WebOps isn't the team in charge, who are the stewards of our website?
Pascal suggested a retreat for Library web developers.
Chris noted that we should get outside help developing our first web governance document.
Annie proposed a subgroup of 3 people to work on a governance document and called for expressions of interest.
- Support Needed for WebOps deferred to next meeting.
- Around the Table
- Chris noted that the latest official timeline (from Web Advisory Council) for conversion to Drupal has the Library scheduled for mid-2013.
He has been reworking all instance of Primo search; the LibGuide widgets will need to be changed.
He noted that the
current site-search mechanism was inadequate; several areas were being left out
- Charles will be attending the first meeting in recent times of TUG Library IT people on Nov. 24
- Esther has put the new WebOps schedule into our calendars
- Marian reported that the Primo Central usability testing has wrapped up; there were 70 people interviewed.
She will now focus on the web redesign surveys.
- Pascal reported on a meeting he had with English faculty members interested in developing an open journal system; he will look into a way to host journals on campus.
He is working with consultants to improve UWSpace
Pascal had a meeting with Alan Darnell about an RFI for a discovery layers consortial deal for OCUL.
- Next Meeting: , 2:00 pm – 3:30 pm, Dana Porter Library, LIB 428
Recorder: Charles
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January 12, 2012
