Present: Aziz Aboueleinin (Recorder), Annie Belanger (Chair), Pascal Calarco, Nancy Collins, Eva Dodsworth (Guest), Graham Faulkner, Chris Gray, Doug Morton, Kathy Szigeti, Steve Weber, Charles Woods.
Regrets: Esther Millar and Jane Forgay
The additional server space needed for Geospatial digital files created for Air Photo and Historical Maps projects was discussed. Charles emphasized the importance of knowing the future growth rate for Geospatial projects in order to make decisions regarding server space.
Action – Chris: Geospatial web digital files will be moving to a new partition and SFT will set it up to allow transfer.
Eva requested to change UMD email Aliases to GEO to reflect the name change to the Geospatial Centre . Charles suggested creating a new alias called LibGeo and the emails going to the old UMD aliases will be automatically directed to it. Charles also proposed updating all forms on the website so it directs to the new email aliases.
Action – Charles: Change the aliases to LibGeo and scan the website for all forms that direct to the UMD aliases and update them to direct to LibGeo.
Approved with minor corrections
Moving on Governance:
Annie encouraged the group to review the document above and give thought about how we can restructure WebOps. Annie is thinking we need to start rewriting a WebOps mandate.
Redesign Charter Update:
There are few edits outstanding. Annie, Pascal, Chris, Steve, and Graham didn't have a chance to meet to finish redesign charter update.
Action – Annie: will book a meeting.
ERM Migration:
Chris contacted Don Hamilton at WLU about proxy configuration. At WLU, they are automatically generating their EZ proxy configuration. Don sent his script to Chris who thinks that we will not be able to go this way until we finish our ERM project.
Chris provided the group with an update from the Web Advisory Committee meeting on December 19, 2012. Full Minutes are available at:
https://uwaterloo.ca/web-advisory-committee/web-advisory-committee-meeting-december-19-2012
Doug asked about the current status of the proxy configuration files and what percentage of our collection is covered by those now?
Chris mentioned that EZ proxy is now working fine for major resources. However, other little problems have been reported lately regarding minor resources. He gave 2 examples; one appeared in SFX as "Other Journal" while the other appeared as "Free Journal". Chris is hoping to re-examine the wild card setup anytime soon.
Annie commented about the importance of having a secondary contact for EZ proxy in case there is a problem happened in Chris's absence. Pascal mentioned that this is part of the upcoming Library System Administrator position's portfolio.
The ERM Working Group proposal document was discussed.
Action: Annie and Graham will revise the proposal and send it to the chair of IRMC.
Annie updated the group about a special WCMS meeting. Content Sharing and specifically events registration was discussed. In the short term, Metadata and Google search applications will be using to streamline the events. In the long term, a new group will be formed.
Wednesday, January 30th, 2013
1:30 to 3:00 PM
DC1568
University of Waterloo Library
200 University Avenue West
Waterloo, Ontario, Canada N2L 3G1
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